国际金融函电课件1

1、UNIT 1Bank Letters WritingThe Structure and Layout of Bank Letters A complete bank letter usually consists of the following 14 parts： 1）Letter Head 2）Date 3）Reference 4） Inside Address 5）Attention Note 6）Salutation 7）Subject 8）Body of Letter 9）Complimentary Close 10）Signature 11）Reference Initials i

2、dentification marks 12）Enclosure Notation （13）Carbon Copy Notation （14）PostscriptThe Structure and Layout of Bank LettersThe Structure and Layout of Bank Letters Letter Head（the senders bank） BANK OF CHINA HUNAN BRANCH 71 Wuyi East Road Changsha 410000 P. R. China Phone: (0731) 2244514 Fax: 0086 731

3、 2299514 Cable Add. : CHUNG CHANGSBANK OF CHINA，HUNAN BRANCHSample1：The Structure and Layout of Bank Letters1）Inclusion A letter head in a bank letter includes the name and address of the senders bank、 telephone number、telex number、 cable address and/or fax number、post office box number or post code

4、 （Zip code） 2）Order （sample 1）The Structure and Layout of Bank Letters3）Designed Forms 、Letter head in the middle of the top margin of the writing paper printed on the writing paper first BANK OF CHINA，HUNAN BRANCH 71 Wuyi East Road Dongdistrict Changsha. 410000 P. R. China Cable：CHUNG CHANGS Telex：

5、98107 HNBOC CN Fax：0086 731 2299514Simple 2：The Structure and Layout of Bank Letters、 Letter head is typed- or printed from the left margin to the right hand in the top margin of the writing paperSimple 3：BANK OF CHINA, HUNAN BRANCH 71Wuyi East Road Dongdistrict Changsha P. R. ChinaTelex:98107 HNBOC

6、 CN Fax: 0086 731 2299514 Cable Address:CHUNG CHANGSThe Structure and Layout of Bank Letters、 Letter head in the right or left margin of the top margin of the writing paper Sample 4：BANK OF CHINAHUNAN BRANCH71 Wuyi East RoadChangsha 410000P. R. ChinaPhone： (0731) 2244514Fax：0086 731 2299514Cable Add

7、：CHUNG CHANGSThe Structure and Layout of Bank Letters、 Letter head with the name and rank of the person who is in charge of the institution before the name of the institution Directors：Richard Thomas, John Smith Sarah Davis, M. W. Beevers BARCLAY BANK PLC, International Services Branch P. O. Box No.

8、 34 Barclays House Wimborne Road, Poole Dorset BH15 2BB; Scotland Tel：(0203) 678345 Sample 5：The Structure and Layout of Bank Letters Date Every letter should be dated.We never send out a letter without a date. 1）Position in the writing letter usually typed 2 to 4 lines below the letter-head either

9、in the right or left margin of the writing paper according to the style you decide to use.The Structure and Layout of Bank Letters2）Writing Style There are several ways of writing the date: A：4th May，2007 B：May 4th，2007 C：May 4，2007 British styleAmerican styleAmerican style3）Points for Attention Whe

10、n writing the date，please pay more attention to the following：The Structure and Layout of Bank Letters 、年份应用全称，不能用、年份应用全称，不能用0707来代替来代替20072007。 、月份应写英文名称，不能用阿拉柏数字来、月份应写英文名称，不能用阿拉柏数字来代替。如：代替。如：4/5/4/5/07/07/等不能在正式函电中使用，等不能在正式函电中使用，应改为：应改为：4th May, 2007。 月份名称可用英文全称或国际惯例公认的英月份名称可用英文全称或国际惯例公认的英文编写。比如文编

11、写。比如January (Jan.)，February (Feb.)，March(Mar.)，April（Apr.），），May，June，July，August（Aug.），），September(Sept.)，October(Oct.)，November（Nov.），），December（Dec.）。 The Structure and Layout of Bank Letters 日期可以用基数词日期可以用基数词(1(1，2, 3, 4, 5,2, 3, 4, 5,) )，也可以用序数词也可以用序数词（1 1stst，2nd2nd，3rd3rd，4th4th，5th5th，）。 月份和日

12、期之间不要点开，年份之前，一般月份和日期之间不要点开，年份之前，一般用逗号用逗号( (comma) )隔开。隔开。 年月日有英式和美式之分。年月日有英式和美式之分。英式：英式：Date-Month-Year, ,如上述例如上述例A A，美式：美式：Month一一Date-Year如上述例如上述例B B。The Structure and Layout of Bank Letters Reference not indispensable 1）Use in a bank letter The reference number is generally used as an useful indi

13、cation for banks file as well as the benefit of the institution or individual to keep correspondence 2）Position It is often placed 2 to 4 lines below the Date Line. The Structure and Layout of Bank LettersSample 6： A.Our ref.：HR/345 Your ref.：PD/876 B. Our ref.：JS/gp Your ref.：PC/jc按部门分类方法按部门分类方法编码编

14、码按拟稿人和打字员按拟稿人和打字员姓名的首写字母编姓名的首写字母编排排writer typistThe Structure and Layout of Bank LettersInside Address 1）Position usually typed at the left margin of the writing paper no matter what style the letter is, and 2 to 6（4） lines below the Reference line if any. 2）Inclusion To an institution (a bank), the

15、 inside address should be typed as follows： The Structure and Layout of Bank Letters To an individual, the inside address should be typed as follows： courtesy title：The Structure and Layout of Bank Letters3） Points for Attention When writing the inside address， more attention should be paid as follo

16、ws：门牌号（门牌号（house number）和衔道名称和衔道名称(name of street）之间一般不用之间一般不用comma（，）（，）点开，而城市点开，而城市名称和国家名称则用名称和国家名称则用comma（，）（，）点开。点开。封（信）内名称按英式写法必须在每行末加一个封（信）内名称按英式写法必须在每行末加一个逗点，而美式则不必用逗点。如上述例逗点，而美式则不必用逗点。如上述例A和例和例B。如果收信单位名称是以人名命名的行名，则在其如果收信单位名称是以人名命名的行名，则在其名称前习惯上加上名称前习惯上加上Messrs(.)（Mr.的复数，法语）的复数，法语）一字，如上例。一字，如上

17、例。The Structure and Layout of Bank Letters Attention Note 1）Use When the letter addressed to a bank is intended to be directed to the attention of a specific person or section. . 2）Position necessary to be typed either flush with the left margin or in the centered，2 to 4 lines below the Inside Addre

18、ss.The Structure and Layout of Bank Letters3）InclusionSample 7： A. CITIBANK N. A. 339 Park Ave. New York, N. Y. 10022 U. S. A. The Structure and Layout of Bank Letters B. CITIBANK N. A. 339 Park Ave. New York, N. Y. 10022 U. S. A. C. CITIBANK N. A. 399 Park Ave. New York, N. Y. 10022 U. S. A. The St

19、ructure and Layout of Bank Letters Salutation 1）Use It is merely a polite way of beginning a letter. 2）Position normally typed 2 to 4 lines below the Attention Note line 3）Forms The Salutation is normally typed in the following forms: The Structure and Layout of Bank Letters Dear Sirs，Gentlemen： Dea

20、r Mr. Hurrison, /Mr. Hurrison, Dear Mr. President,/Mr. President, ; Dear Mr. Chairman, /Mr. Chairman,The Structure and Layout of Bank Letters Dear Madam , /Dear Madame , Dear Madams, Dear Miss Smith, /Miss. Smith, Dear Mrs. Smith，Dear Ms. Smith，The Structure and Layout of Bank Letters Subject 1）Use

21、The subject is a brief introduction of the content of the letter with a few key words. It is used in bank letters just for the convenience of the addressees to obtain quickly the main idea of the letter. 2）Position The Subject line is usually typed 2 to 4 lines below the Salutation line，flush with t

22、he left margin or mostly in the center. The Structure and Layout of Bank Letters3）Writing Rules In most bank letters， the whole subject line is underlined so as to make it outstanding. Sometimes， the subject line is typed in capital letters ，and in this case it is never underlined. Sample 8： The Str

23、ucture and Layout of Bank Letters Body of Letter the main part 1）Position 2 to 4 lines below the subject line. 2）Inclusion The body of a bank letter usually consists of three main parts： The opening paragraph or sentence The opening paragraph or sentence can begin with the following：The Structure an

24、d Layout of Bank Letters Acknowledging the receipt of a letter（or cable，telex，fax） Expressing thanks for sth. Referring to a certain matter shown in the subject Referring to a certain matter that was expressed in the previous letter. The purpose paragraph or the actual message of the letter. It is t

25、he most important part of a bank letter，usually states something，or asks the recipient to do something.The Structure and Layout of Bank Letters Opening Sentences The closing paragraph or sentence generally to state the writers wishes，request，expectation or future action etc. The Structure and Layout

26、 of Bank Letters Closing Sentences 3） Points for Attention Sometimes it is impossible to write the entire bank letter on one sheet of paper, the continued sheet must be used with the second-page heading（the name of the addressee,the number of page and the date) typed down from the top margin of the

27、writing paper. There are two forms of second-page heading： The Structure and Layout of Bank Letters Block form（used when the letter is in block style） Sample 10： A. CITIBANK N. A. Nov. 28th，2008 Page 2 B. Mr. John Smith Dec. 2nd，2008. Page 2 The Structure and Layout of Bank Letters Horizontal form（u

28、sed for semi-block ） Sample 11： A. CITIBANK N. A. -2- Nov. 28th，2008 B. Mr. John Smith -2- Dec. 2nd，2008The Structure and Layout of Bank Letters Complimentary Close a polite way of ending a letter. In any letter, it should be included 1）Position The complimentary close is typed 2 to 4 lines below th

29、e last line of the body of the letter .The Structure and Layout of Bank Letters in a full block letter in a semi-block letter 2）InclusionThe Structure and Layout of Bank LettersShould match the salutatione. g.Salutation Complimentary close Signature and DesignationThe Structure and Layout of Bank Le

30、tters All letters must be signedUnsigned letters have no authority. 1）Position The Signature is typed 4 to 6 lines below the Complimentary Close line，and also flush with the latter one. 2）InclusionThe Structure and Layout of Bank Letterse. g.A. Truly yours， CITIBANK N. A. (signature) Jackson Brown G

31、eneral Manager B. Yours faithfully， (signature) Tom Hurrison Assistant to Mr. Jackson Brown (Vice President) C. Yours sincerely， For General manager (signature) Zhou TaoThe Structure and Layout of Bank Letters D. Faithfully yours， (signature) Yang Ming Deputy Manager Bank of China，Credit Department.

32、The Structure and Layout of Bank Letters Reference Initials （Identification Marks）1）Position typed flush with the left margin 2 to 4 lines below the Signature line. 2）InclusionThe Structure and Layout of Bank Lettersthe initials of the writer s namethe initials of the typist s namee. g.3） Points for AttentionThe Structure and Layout of Bank Letters Reference Initials are normally not used in a letter written by a Chinese bank. Enclosure Notation The Structure and Layout of Bank Lettersnot indis