商务英语写作范文

1、商务英语写作范文BEC（中级）精选写作范文15篇内部资料-必备Model 1推销信Dear Customer,When someone in the family experiences hearing loss, he is not the only one to experience frustrationHave you noticed a loved one: Missing parts of conversations? Asking people to repeat themselves? Having special trouble with certain letters or

2、 sounds? Turning up the volume on the TV?If so, you can help them and yourselfby encouraging them to find out about a hearing aid. More than six million Americans enjoy improved hearing and better lives-with hearing aids. And the power source they rely on most is Rayovac.“Rayovac batteries really do

3、 make a difference.” One of our customers said so.Long-lasting Royovac batteries can help hearing aids perform at their best, so sthe whole family can enjoy the difference better hearing can make.If you are interested, please contact us by calling 446- 8888.Yours faithfully,Model 2文件报告Report on reco

4、rds management conferenceA summary of the Records Management Conference I attended in Detroit on August 10 is included in this report.Summary of Seessions AttendedThe following summarizes each of the sessions I attended1. Filling EquipmentThis session was designed to acquaint the participants with t

5、he latest filling equipment. Much of the equipment on display was automatic.2.Records Retrieval The purpose of this session was to acquaint the participants with the various factors that need ed to be considered in developing a records retentiuon schedule1. Records TransferIn this session, participa

6、nts leaned about the new developments in transferring records from active status to inactive status.Recommendations:On the basis of my attending the conference, I am making the following recommendations:1) We investigate the possibility of purchasing lateral filling equipment2) We evaluate the valid

7、ity of our records retention schedule and revise as needed.Model 3旅游推销信Dear Folks,We are having a wonderful time on Lake Gomey in Maine.There are so many things to do you just dont know where to begin. You can sail the catboats all around the lake, and if you dont know how, Captian Billson can teach

8、 you. If you like speed, you can use of th out board motorboats, and you will feel as if you are flyingAnd then there is fishing , tennis, and golf. There are lots of games in the big recreation room, and the young people dance every night.We expected to paya fortune when we first heard of Lake Gome

9、y, but we find that it is one of the least expensive vacations we have ever spent.Why dont you write to Mrs. Brown for the full details? You are sure to get the information you need and to have an ideal holiday there. Model 4 商务信函Dear Jacques, Lightweight batteriesI am writing to you because we have

10、 been having a bit of trouble with one of our suppliers who makes the lightweight batteries we use to power our vehicles. I am pretty sure you dont have a local distributor of your products in this country, which I am writing to you direct to see if you can help us out. I did try to call, but you we

11、rent availableWe require 4,800 units and delivery must be completely by 15 January, 20. A full specification of our requirements is given on the attached sheet, together with our technical brochure. I would appreciate it if you could quote us your best CIF price, giving a full specification of your

12、product and shipping date. Of course our technical department would need nto have some samples of the batteries to test in our laboratories before we would place a firm order.We usually deal with new suppliers on the basis of payment in our currency by confirmed irrevocable letter of credit.Assuming

13、 the lab tests go well, and you can quote us a competitive price, we would certainly be able to place more substantial orders on a regular basis.I will be out of the office for a couple of weeks from tomorrow. In the meantime, do get in touch with one of my assistants if you need any more informatio

14、n Looking forward to hearing from you.Give my regards to Jeanne and the kidsBest, Fred A. North , Buying ManagerEnclosed: Specification and technical brochure Model 5 拒绝退款信Dear Sirs,We have received your letter dated April5 and very much regret the difficulties you are having with the electronic cou

15、nters supplied to your order No. 865All our counters are made to be identical in design and performance and it is difficult to understand why some of those sold to your customers should have given trouble. From what you said it would seem that a number of the counters included in the latest batch es

16、caped the examination we normally give to all counters in our inspection deparment, where each counter is individually examined before being passed into store. We understand your problem, but regret that we cannot accept your suggestion to take back all the stock unsold from the batch about which yo

17、u complain. Indeed, there should be no need for this since it is unlikely that the number of faulty counters can be very large. Of course we will be glad to replace any counter found to be unsatisfactory, and we are prepared to allow you a special discount of 5% to compensate for your trouble on thi

18、s particular batch.We trust you will accept this as being a fair and reasonable solution of this matter. Yours faithfully, Peter Wood Model 6 拒绝信Dear Mr. Johnson,We are terribly sorry that the repair of your cassette player is really beyond our reach. There are several reasons why we left your equip

19、ment unrepaired.Firstly, our technician in charge of the cassette player had been several days off for serious flu, the delayed the handling of the equipmentSecondly, there is no parts found in the present market to replace the volume control which really needs repairing. We have the ability to repl

20、ace the on/off switch, however, the cost is too high to worth it, because you can use the amount of money to buy a new one. Accoring to our survey, this type of equipment is manufactured in 1985 and the manufacturer has gone out of business, so it is impossible for you to talk with them.We are reall

21、y sorry for our helplessnessSincerely, MasonManager Model 7 可行性报告Report on installation of a new word processingOn several occations, we have discussed the desiability of installing a new word processing system to replace the six-year-old stand-alone word processing system we currently use. In insta

22、lling a new word processing system the following identify the important characteristics that should be used in judging its desirablity.a. The system should be expandableOne of the concerns that I have had for several years is that we can no longer obtain equipment identical to our present stand-alon

23、e equipment. Since we have the need for additional wroktations, a different brand of equipment will have to be purchased , which will destroy system compatibility if we continue to use the present stand-alone systemb. The equipment should be integratedAn efficient word processing system is integrate

24、d, which means that various pieces of office equipment-such as desktop computers, microcomputers, and terminals-are capable of being electronically attached to one another. Thus, each word processing station can also function in other ways-to prepare graphics, to maintian spreadsheet, etc. c. The sy

25、stem should be capable of performing all word processing functions currently foundTo purchase a system that cannot perform all functions is tantamount to purchasing a system that is several years old. Among the alternatives available for installing a new word processing system are the following:A. R

26、eplace the old stand-alone system with a new stand-alone system. While stand-alone system can be expandable, they cannot be integrated. Stand-alone systems are capable of performing all word processing functionsB. Replace the old-stand-alone system with a new intrgrated system. These systems are exp

27、andable , they can be integrated with other devices, and they are capable of performing all word processing functionsThe recommended alternative is the installation of an integrated system since it possesses the essential characteristics that a new system should possess. The primary disadvantages of

28、 the integrated system are their cost and the installation time. Training time on both systems shoud be approximately equal.Model 8 备忘录To: DirectorFrom:Pierre Aries, Office ManagerSubject: Reducing StaffDate: June12, 2005I have several proposals for cutting down on office staff. First, I suggest tha

29、t we eliminate the full-time position of order clerk, since there is not enough work to occupy him thrughout the month. Orders and requests for sales information are heaviest at the end of the month. In contrast, there isf little to do the first two weeks of each month. Therefore, I recommend that w

30、e hire temporary help for the last two weeks of each month and give the orders from the first of the month to the sales departmetn to process. Second , now that our systems are completely computerized, we no longer need a computer programmer on staff. It is true, we will need computer programming se

31、rvices occasionally in future, for instance, when we revise our billing system. In such cases, however, we can hire a freelance programmerThird, I suggest that I share my secretary with the assistant office manager, thus eleminating one secretarial position. Although this will increase the manageria

32、l workload, I feel we can handle it. Moreover, we can always hire temporary help to get us through particularly busy periods.If these suggestions are followed, we should be able to save approximately $26,000 in the coming year in salarires alone. So, I believe these changes will result in greater wo

33、rk efficiency. P.Aires Model 9 商务报告To: Jean WithrowFrom: Bob SteinDate:Aug.18,2004Subject: Feasibility of Flexible Working HoursThis report concerns the feasibility of allowing workers to start and stop work ast the times that suit them best, a practice known as flex-time. Of course, we all understa

34、nd that everyone would still wrok a total of 40 hours per week, as we do now. This idea of flexible working hours was first presented to the directors by some of our workers , many of whom have young children in school. The Personnnel Manager was asked to look into the question, and his study had tw

35、o aspects. First, he looked at the experience of other companies, and second , he looked carefully at our own working arrangements. After studying flex-time arrangements at four similar companies, the Personnel Manager reported several advantages:Parents of school-age children were able to fit their

36、 work hours to those of their children, workers could choose to work during hours they could be most productive, and worker attitude improved because of more choice in work time. There were , however, some disadvantages as well:Sometimes there were not enough workers in some departmetn at crucial ho

37、urs of the day, and it took a while to iron out confusion about schedulesNext, we asked all employees of our company to predict the hours they would probably choose to work. This information was then circulated to all heads of departmetn for comment. The department heads were asked to look in partic

38、ular at possible problems and their solution After studying all this information, a committee that included a representative from every department decided to try flex-time for a period of 3 months, starting April 1. At the end of that peroid, the committee will make a final decisionModel10邮件Dear Ms.

39、 OFlanagan,Thank you for your e-mail 5 September. I am pleased to confirm that the SR100 will launch on time on 20 November with brochures available from 8 October.We are also planning a sales conference for mid-October to train salespeople in how to use the product and brief them about its selling

40、points, I hope to confirm the dates and venue of the conference in a couple of weeksIf you have any questions, please do not hesitate to call or email me. RegardsHenrik Jensen Model 11投诉信Dear Sir,On October 20 we ordered from Mr. Robinson, the salesman for our territory, stationery and office suppli

41、es for use in our office . We asked that the order be sent before the end of the year. The duplicate sales order that we have is No.3455. We have not yet received the order, even though it is past the promised delievery date. We did, however, receive an outgoing invoice for $475.13Would you please c

42、heck to see the reason for this delay? We are getting quite low on certain items in the order. And unless we received this order soon, it will be difficult for our office to operate properlyIs it possible to send this order so that it reaches us by January 10? We are, of course, holding your invoice

43、 for payment until we receive the orderPlease let us know immediately, either by telephone or special-delivery letter, what has become of our order and how soon we shall receive it. We are sure that you will take care of the difficulty promptly. Yours faithfully, Model 12推销信Dear Sirs,Have you ever t

44、hought how much time your typist wasters in taking down your letter? It can be as much as a third of the time he spends on correspondence. Why not record you dictationon our Stenogram-and save this time for other jobs he can be doing while dictation is in progress?You will be surprised how little it

45、 costs. For fifty-two weeks in the year your Stenogram works hard for you, without lunch breaks or holidays. You cannt ever give it too much to do. It will take your dictation at any time, and anywhere-after office hours, at home, or even while you are traveling, it does away with mistrascriptions i

46、n short-hand and can even do away altogether with typewriting since recorded messages can be posted.The Stenogram is efficient, dependable , timesaving and economical and , backed as it is by our interantional reputation for releabiltiy, is in regular use in thousands of offices all over the country

47、. It gives superb reproduction quality-very syllable as clear as a bell. It is unbelievably simple to use. You just slip in a pre-loaded cassette, press a button, and your Stenogram is ready to record dictation , instructions , interviews, telephone conversations, or what you will. Nothing could be

48、simpler or more efficient either. Our unique after-sale service contract ensures lasing operation at the peak of efficiency.Some of your busness friends are sure to be using the Stenogram. Ask them about it before you place an order, or, if you prefer, fill in the enclosed prepaid card and we will a

49、rrange for Mr. James Baron, our representative for your area , to call and give you a demonstration. Just state a day and time. Your sincerely, Model 13求职信Dear Sir or Madam,Two years of High School accounting, supplemented by summer work at an accounting firm and stsrengthened by an evening program

50、in accounting at the Abrames Institute have equipped me to handle the general demands of accounting work. I would therefore appreciate it if you would consider me for an accounting position in your firm I am presently employed as a tax consultant with the Avida Manufacturing Corportaion. But I am lo

51、oking for a position that would make greater use of my broad trainning. I would also value the opportunity to get into a more advanced phrase of accounting. I plan to continue my accounting education through a night school program at our local community college. The enclosed resume summarizes my edu

52、cation and experience. It also inlcudes the names of three people from whom you may obtain information about my character and ability. I would very much like to talk to you in person. I may be reached by phone at 555-3245Sincerely yours, Model 14祝贺信Dear Maria,In the ten years you have been with Ford

53、, you have seen our company grow from a small local factory to a national organization . Responsible for this remarkable growth are highly productive and loyal employees like you. It is a pleasure for me to write this congratulatory letter on your tenth anniversary, for it gives me an opportunity to thank you for your contribution to our success. As supervisor of our filling staff, you have set up a highly flexible and effective system for handing the increasing volume of records. I am sure you have heard the often-repeated statement around the office, “ If y