会计学（第21版）课件：Cash

CashAccounting,21stEditionWarrenReeveFess

Someoftheactionhasbeenautomated,soclickthemousewhenyouseethislightningboltinthelowerright-handcornerofthescreen.Youcanpointandclickanywhereonthescreen.1.

Describethenatureofcashandtheimportanceofinternalcontrolovercash.2.

Summarizebasicproceduresforachievinginternalcontrolovercashreceipts.3.

Summarizebasicproceduresforachievinginternalcontrolovercashpayments,includingtheuseofavouchersystem.4.

Describethenatureofabankaccountanditsuseincontrollingcash.ObjectivesAfterstudyingthischapter,youshouldbeableto:5.

Prepareabankreconciliationandjournalizeanynecessaryentries.6.

Accountforsmallcashtransactionsusingapettycashfund.7.

Summarizehowcashispresentedonthebalancesheet.8.

Computeandinterprettheratioofcashtocurrentliabilities.ObjectivesControlOverCashManycompaniesneedseveralcashaccountstoaccountfordifferentcashcategoriesandfunds.Mostcompanieshavemultiplebankaccounts.Thetitleforeachbankaccountshouldbe:CashinBank—(NameofBank)Preventivecontrols

protectcashfromtheftandmisuseofcash.Detectivecontrols

aredesignedtodetecttheftormisuseofcashandarealsopreventiveinnature.Retailers’SourcesofCashCashReceiptsCASHIER’SDEPARTMENTACCOUNTINGDEPARTMENTRegisterrecordsMailReceiptsRemittanceadvices1ACCOUNTINGDEPARTMENTDepositticketBankCASHIER’SDEPARTMENTDepositreceiptRetailers’SourcesofCashControllingCashReceivedfromCashSales 19 Cash 314200 CashShortandOver 800Torecordcashsalesandactualcashonhand.

Sales 315000CashsalesforMarch19totaled$3,150.00perthecashregistertape.Afterremovingthechangefund,only$3,142.00wasonhand.ControllingCashReceivedintheMailMostcompanies’invoicesaredesignedsothatcustomersreturnaportionoftheinvoice,callaremittanceadvice.ControllingCashReceivedintheMail1.

Theemployeewhoopensthemailshouldinitiallycomparetheamountreceivedwiththeamountontheremittanceadvice.2.

Theemployeeopeningthemailstampschecksandmoneyorders“ForDepositOnly”inthebankaccountofthebusiness.3.

AllcashissenttotheCashier’sDepartmentwherechecksandmoneyordersarecombinedwithreceiptsfromcashsalesandabankdepositticketisprepared.ControllingCashReceivedintheMail4. TheremittanceadvicesandtheirsummarytotalsaredeliveredtotheAccountingDepartmentwhereaclerkpreparestherecordsofthetransactionsandpoststhemtothecustomeraccount.5.

ThestampedduplicatecopyofthedepositticketisreturnedtotheAccountingDepartmentwhereaclerkcomparesthereceiptwiththetotalamountthatshouldhavebeendeposited.1. Cashcontrolsmustprovideassurancethatpaymentsaremadeforonlyauthorizedtransactions.2. Cashcontrolsshouldensurethatcashisused

efficiently.3. Avouchersystemprovidesassurancethatwhatisbeingpaidforwasproperlyordered,received,andbilledbythesupplier.InternalControlofCashPaymentsAvouchersystemisasetofproceduresforauthorizingandrecordingliabilitiesandcashpayments.BasicFeaturesoftheVoucherSystem13BasicFeaturesoftheVoucherSystemAvouchersystemnormallyusesvouchers.Thesystemnormallyhasafileforunpaidvouchersandafileforpaidvouchers.UsuallypreparedbytheAccountingDepartmentafterallnecessarysupportingdocumentsarereceived(purchaseorder,supplier’sinvoice,andareceivingreport).Inpreparingthevoucher,theaccountspayableclerkverifiesthequantity,price,andmathematicalaccuracyofthesupportingdocumentsandfilesthepaidvoucher.Asummaryreceivedfromthebankofallaccounttransactioniscalledastatementofaccount.Abankreconciliationisalistingoftheitemsandamountsthatcausethecashbalancereportedinthebankstatementtodifferfromthebalanceofthecashaccountintheledger.ReasonsforDifferencesBetweenDepositor’sRecordsandtheBankStatementOutstandingchecksDepositsintransitServicechargesCollectionsNot-sufficient-funds(NSF)checksErrorsStepsinaBankReconciliation1. Compareeachdepositlistedonthebankstatementwithunrecordeddepositsappearingontheprecedingperiod’sreconciliationandwithdepositreceipts.2. Comparepaidcheckswithoutstandingchecksappearingontheprecedingperiod’sreconciliationandwithrecordedchecks.Adddepositsnotrecordedbythebanktothebalanceaccordingtothebankstatement.Deductchecksoutstandingthathavebeenpaidbythebankfromthebalanceaccordingtothebankstatement.3. Comparebankcreditmemorandumstoentriesinthejournal.Addcreditmemorandumsthathavenotbeenrecordedtothebalanceaccordingtothedepositor’srecords.StepsinaBankReconciliation4. Comparebankdebitmemorandumstoentriesrecordingcashpayments.5. Listanyerrorsdiscoveredduringtheprecedingsteps.Deductdebitmemorandumsthathavenotbeenrecordedfromthebalanceaccordingtothedepositor’srecords.BANKBank’sbooksBeginningbalance $3,359.78Depositor’srecordsBeginningbalance $2,549.99PowerNetworkpreparestoreconcilethemonthlybankstatementasofJuly31,2006Adepositof$816.20didnotappearonthebankstatement.BANKBank’sbooksBeginningbalance $3,359.78Adddepositnot recordedbybank 816.20$4,175.98Depositor’srecordsBeginningbalance $2,549.99BANKBank’sbooksBeginningbalance $3,359.78Adddepositnot recordedbybank 816.20$4,175.98Depositor’srecordsBeginningbalance $2,549.99Addnoteandinterestcollectedbybank 408.00$2,957.99Thebankcollectedanoteintheamountof$400andtherelatedinterestof$8forPowerNetworkingAdepositof$637.02didnotappearonthebankstatement.Threechecksthatwerewrittenduringtheperioddidnotappearonthebankstatement:#812,$1,061;#878,$435.39,#883,$48.60.BANKBank’sbooksBeginningbalance $3,359.78Adddepositnot recordedbybank 816.20Deductoutstandingchecks: No.812 $1,061.00 No.878 435.39 No.883 48.60 1,544.99

$4,175.98Depositor’srecordsBeginningbalance $2,549.99Addnoteandinterestcollectedbybank 408.00$2,957.99BANKBank’sbooksDeductoutstandingchecks: No.812 $1,061.00 No.878 435.39 No.883 48.60 1,544.99

Depositor’srecordsDeductcheckreturned becauseofinsufficient funds $300.00Beginningbalance $3,359.78Adddepositnot recordedbybank 816.20$4,175.98Beginningbalance $2,549.99Addnoteandinterestcollectedbybank 408.00$2,957.99ThebankreturnedanNSFcheckfromoneofthefirm’scustomers,ThomasIvey,intheamountof$300.Thiswasapaymentonaccount.Deductoutstandingchecks: No.812 $1,061.00 No.878 435.39 No.883 48.60 1,544.99

Deductcheckreturn becauseofinsufficient funds $300.00Bankservicecharges 18.00BANKBank’sbooksBeginningbalance $3,359.78Adddepositnot recordedbybank 816.20$4,175.98Depositor’srecordsBeginningbalance $2,549.99Addnoteandinterestcollectedbybank 408.00$2,957.99Thebankservicechargestotaled$18.00.BANKBank’sbooksDepositor’srecordsBeginningbalance $3,359.78Adddepositnot recordedbybank 816.20Deductoutstandingchecks: No.812 $1,061.00 No.878 435.39 No.883 48.60 1,544.99

$4,175.98Beginningbalance $2,549.99Addnoteandinterestcollectedbybank 408.00Deductcheckreturn becauseofinsufficient funds $300.00Bankservicecharges 18.00$2,957.99ErrorrecordingCheckNo.8799.00

CheckNo.879for$732.26toTaylorCo.onaccount,erroneouslyrecordedinjournalas$723.26.327.00BANKBank’sbooksBeginningbalance $3,359.78Adddepositnot recordedbybank 816.20Deductoutstandingchecks: No.812 $1,061.00 No.878 435.39 No.883 48.60 1,544.99

$4,175.98Adjustedbalance $2,630.99Depositor’srecordsBeginningbalance $2,549.99Addnoteandinterestcollectedbybank 408.00Deductcheckreturn becauseofinsufficient funds $300.00Bankservicecharges 18.00$2,957.99Adjustedbalance $2,630.99ErrorrecordingCheckNo.879 9.00

327Now,ifdesired,wecanprepareaformalstatementforPowerNetworking.Balanceperbankstatement $3,359.78Add:Depositnotrecordedbybank 816.20 $4,175.98Deduct:Outstandingchecks No.812 $1,061.00 No.878 435.39 No.883 48.60

1,544.99Adjustedbalance $2,630.99Balanceperdepositor’srecords $2,549.99Add:Noteandinterestcollectedbybank 408.00 $2,957.99Deduct:NSFcheck(ThomasIvey)returned $300.00 Bankservicecharges 18.00 ErrorinrecordingCheckNo.879 9.00

327.00Adjustedbalance $2,630.99PowerNetworking

BankReconciliation

July31,2006Journalentriesmustbepreparedforthoseitemsthataffectedthedepositor’ssideofthereconciliation.Balanceperbankstatement $3,359.78Add:Depositnotrecordedbybank 816.20 $4,175.98Deduct:Outstandingchecks No.812 $1,061.00 No.878 435.39 No.883 48.60

1,544.99Adjustedbalance $2,630.99Balanceperdepositor’srecords $2,549.99Add:Noteandinterestcollectedbybank 408.00 $2,957.99Deduct:NSFcheck(ThomasIvey)returned $300.00 Bankservicecharges 18.00 ErrorinrecordingCheckNo.879 9.00

327.00Adjustedbalance $2,630.99PowerNetworking

BankReconciliation

July31,2006 July31 Cash 40800Notecollectedbybank.NotesReceivable 40000

InterestReceivable

800EntriesRelatedtoaBankReconciliationBalanceperbankstatement $3,359.78Add:Depositnotrecordedbybank 816.20 $4,175.98Deduct:Outstandingchecks No.812 $1,061.00 No.878 435.39 No.883 48.60

1,544.99Adjustedbalance $2,630.99Balanceperdepositor’srecords $2,549.99Add:Noteandinterestcollectedbybank 408.00 $2,957.99Deduct:NSFcheck(ThomasIvey)returned $300.00 Bankservicecharges 18.00 ErrorinrecordingCheckNo.879 9.00

327.00Adjustedbalance $2,630.99PowerNetworking

BankReconciliation

July31,2006EntriesRelatedtoaBankReconciliation July31 Cash 40800Notecollectedbybank.NotesReceivable 40000

InterestReceivable

800 30 AccountsReceivable—ThomasIvey 30000 MiscellaneousAdministrativeExp. 1800 AccountsPayable—TaylorCo. 900 Cash 32700NSFcheck,bankservicecharges,anderrorinrecordingCheckno.879.PettyCash Aug.1 PettyCash 10000Establishedpettycas