商务英语写作教程（第三版）课件：Letters concerning shipment

商务英语写作教程（第三版）LettersconcerningshipmentBackgroundIntroductionMakingshipmentsignifiestheexporter’sfulfillmentoftheobligationtomakedeliveryofthegoods.Inthischapter,wewillfocusonlettersconcerningshipmentofthegoods,includingadviceofgoodsreadyfordispatch,shippinginstructions,shippingadviceandlettersurgingshipment.Whengoodsarereadyfordispatch,thesellerusuallysendsanotificationtothebuyersothatthebuyergivesshippinginstructions.Orsometimes,beforegoodsaredispatched,thebuyervoluntarilysendshippinginstructionstotheseller.Afterthegoodsareshippedonboardaparticularvessel,thesellerwillsendshippingadvicetothebuyersothatthecustomerknowsthatthegoodsareonthewayandcanmakethenecessaryarrangementstoreceivethem.Sometimes,foronereasonoranother,goodsfailedtoreachthedestinationontimeornonewswasheardaboutshipmentfromtheseller.Inthiscase,thebuyerwouldwritealetterurgingtheshipmentofthegoods.Adviceofgoodsreadyfordispatch

Thestructureofanadviceofgoodsreadyfordispatchisasfollows:Atthebeginning,thesellerinformsthebuyerthatthegoodsorderedhavebeenreadyforshipment.Thesellerthendetailsthearrangementsforshipment.Lastly,thesellerexpresseshiswishes.ExamplesAtthebeginning,thesellerinformsthebuyerthatthegoodsorderedhavebeenreadyforshipment,eg.Wearepleasedtoinformyouthatthe2000tonsofwalnutsyouorderedhavebeencollectedandarenowreadyforshipment.ItakepleasureininformingyouthatthegoodsyouorderedhavebeenreadyforloadingontoS.S“FlyingCloud”.Thesellerthendetailsthearrangementsforshipment1)Althoughthisisreallythebusytimeforoceanshipment,duetoourspecialeffortswehavesuccessfullybookedtheshippingspacethroughSino-trans,ourforwardingagent,onS.S.“Dongfeng”.2)Theconsignmentawaitscollectionatourwarehouseandconsistsoftwocontainers.Arrangementsforshipment,CIFSingapore,havealreadybeenmadewithWWatson&Co.,Ltd.,ourforwardingagents.Lastly,thesellerexpresseshiswishes1)Wearenowwaitingforyourshippinginstructions,andassoonaswereceivethem,wewilldeliverthegoodsandsendyouourshippingadvice.2)Wevaluethisopportunitytoserveyou,andlookforwardtofurtherbusinesswithyou.SupplementarysamplelettersDearSirsWeherebygive40day’snoticethatthesteelplatesforcontractAC-2willbeavailableforshipmenton26thMarchwhichistherevisedcontractdateasagreeduponduringourdiscussionsinBeijing.Foryourinformation,wesummarizethedimensionofthesteelplatesasfollows:

HOTROLLEDSTEELPLATE,GRADE:Q235B/SS400/A36

THICKNESS:8-120MM,WIDTH:900-3200MM,LENGTH:3000-18000MM.Weassureyouthatthesteelplateswesupplyareexactlyinaccordancewithyourrequirementandmeetthestandardoftheindustrystrictly.PleasenominatevesselandsendthemtoTianjinforloadingontime.Meanwhile,weawaityourshippinginstructions.YourssincerelyShippinginstructionsThesuggestedplanforaletterofShippinginstructions:ThebuyertellsthesellerthattherelevantL/Chasbeenestablished,oracknowledgereceiptofthecargoreadinessnotificationsentbythesellerThebuyerthenputsforwardsomeinstructionsconcerningthedateofshipment,nameofthevessel,orthequalityoftheproducts,andsoon.Inthelastpart,thebuyerexpressesgoodwishesorshowsthatheisexpectingtheshippingadvice.ExamplesThebuyertellsthesellerthattherelevantL/Chasbeenestablished,oracknowledgereceiptofthecargoreadinessnotificationsentbythesellerWithreferencetoourOrderNo.TCL-3462fortoys,wearegladtoinformyouthattheletterofcreditwasopenedinyourfavoryesterday.UponreceiptoftheL/C,pleasearrangeshipmentofourorderwiththeleastpossibledelay.ThankyouverymuchforyourletterofMay10,2016,informingusthatourorderfor20,000tonsofcottonisnowreadyforcollection.Thebuyerthenputsforwardsomeinstructionsconcerningthedateofshipment,nameofthevessel,orthequalityoftheproducts,andsoonEg.AccordingtothetermsofContractNo.318,shipmentistobeeffectedby20thJanuary,andwemusthavetheB/Lbythe31statthelatest.Wetrustyouwillshiptheorderwithinthestipulatedtimeasanydelaywouldcauseusnolittleinconvenienceandfinancialloss.SupplementarysampleletterDearTangMeng

Re:OrderNo.TCL-3462

WithreferencetoourOrderNo.TCL-3462fortoys,wearegladtoinformyouthattheletterofcreditwasopenedinyourfavoryesterday.WehavereservedshippingspaceinS.S.“MorningBreeze”whichisduetosailonOctober12fromHongkongtoSanFransisco.Pleasedoallyoucantohavetheshipmentreadybythatdate.

Pleasecheckourpreviousshippinginstructionstoensurethateachcartonismarkedasrequiredwithourordernumberandthewarehouseaddressofouragent.

Wetrustallinstructionsarecleartoyouandshipmentwillbeontime.

Sincerely,

MaryLongPurchasingManagerShippingadviceAletterofshippingadviceusuallyincludesthefollowingelements:Thesellerinformsthebuyerthatgoodshavebeenloadedonboardaparticularvessel.Thenthesellerwillmentionaboutshippingdocumentsorreassurethebuyerofthegoodqualityoftheproducts.Lastly,thesellerexpresseshopeforfurtheropportunities.ExamplesThesellerinformsthebuyerthatgoodshavebeenloadedonboardaparticularvessel1)WeinformyouthatwehavetodayshippedbyN.Y.K.m/s“HeianMaru”,your20casesFancyGoodstoHonolulu,Hawaii,asperyourinstructionsofOctober15.2)WearepleasedtoinformyouthatthegoodsunderyourOrderNo.1234wereshippedbythedirectsteamer“RedStar”onNov.30andtherelevantshippingsampleshadbeendispatchedtoyoubyairbeforethesteamersailed.Thenthesellerwillmentionaboutshippingdocumentsorreassurethebuyerofthegoodqualityoftheproducts.1)Wehavetakeneverycareinpackingandhandlingthegoods,sothattheywillreachyouingoodcondition.Weareconfidentthatthegoodswillgiveyoucompletesatisfaction.2)WeencloseacopyofourinvoiceandshallpresentafullsetoforiginalshippingdocumentsandourdraftforacceptancethroughtheRoyalBank,Shanghaioffice,asagreed.Lastly,thesellerexpresseshopeforfurtheropportunities1)Wefeelsureyouwillfindtheconsignmentsupportsourclaimtosellthebestrugsoftheirkind,andhopewemaylookforwardtofurtherordersfromyou.2)Wetrustthegoodswedeliveredwillbefullysatisfactorytoyouandwelookforwardtofurtherbusinessbetweenus.SupplementarysampleletterDearMs.Mays

WeacknowledgedwiththanksthereceiptofyourL/CMC-157.WearepleasedtoadviseyouthatyourorderoflinenshasbeenshippedonboardM.V.“Haiying”whichisscheduledtosailfromGuangzhouonMay18,anddueinNewYorkonJune13,2014.

Weareenclosingthecopiesofthefollowingshippingdocumentsinduplicateinordertofacilitateyourcollectingthedeliveryofyourorder. InvoiceNo.MC-00371 PackingListMC0872 CertificateofOriginNo.58 Non-negotiableBillofLadingNo.PK-204 InsurancecertificateNo.543 InspectionReportNo.K-345Wetrustthateverythingisinorderandlookforwardtoyournextorder.

Sincerely

ZhoujingSalesManagerDearSirs,

Wearepleasedtoinformyouthat1000unitsofelectroniccalculatorsunderSalesContractNo.559havebeenloadedthismorningonboardS.S.“Captain”duetosailforLondontomorrow.Theestimatedtimeofdepartureis12:15andtheestimatedtimeofarrivalisaboutDecember20.

Weareenclosingthefollowingdocuments: 1.OnenonnegotiablecopyofB/L 2.Commercialinvoiceinduplicate 3.OnecopyofCertificateofOrigin 4.OnecopyofInsurancePolicy

WehavedrawnonyouforthenetamountofUS$10,2300atsightforcollectionthroughBankofChina,BeijingBranch.

Webelievethegoodswillgiveyoucompletesatisfactionandexpectmoreordersfromyou.WeassureyouallyourfutureordersandenquirieswillcontinuetoreceiveourbestattentionYourssincerely,.UrgingshipmentThesuggestedplanforwritingaletterofurgingshipment:

Drawtheattentionofthesellerthattheorderedgoodshavenotbeenreceivedyetornonewshasbeenheardaboutshipment.Reiteratetheimportanceofpunctualdeliveryandthepossiblelossadelayeddeliveryofthegoodsmayentail.Urgetheshipmentofthegoodsinatactfulway.ExamplesAtthebeginning,drawtheattentionofthesellerthattheorderedgoodshavenotbeenreceivedyetornonewshasbeenheardaboutshipment:eg.Referringtoourpreviouslettersandcables,wewishtocallyourattentiontothefactthatuptothepresentmomentnonewshascomefromyouabouttheshipmentofrugsunderContractNo.325.Reiteratetheimportanceofpunctualdeliveryandthepossiblelossadelayeddeliveryofthegoodsmayentail.1)Theshippingdateisapproachingrapidly,butsofarwehavenotreceivedanyinformationconcerningtheorder,wehavepreparedouradvertisingcampaignthatwillbeginthemomenttheproductsarriveandareanxioustoreceivetheshipmentsothatwecanlaunchit.2)Asyouhavebeeninformedinoneofourpreviousletters,theusersareinurgentneedofthemachinescontractedandareinfactpressingusforassuranceofanearlydelivery.Underthecircumstances,itisobviouslyimpossibleforustoextendL/CNo.123456,whichexpireson20thAugust,andwefeelitourdutytoremindyouofthismatter.Urgetheshipmentofthegoodsinatactfulway1)Deliveryoftherugsisnowamatterofurgency.Willyoupleasefindoutwhathashappenedtotheconsignment,andletusknowwhenwemayexpectdelivery.2)Pleasemakeeveryefforttoshiptheorderassoonaspossible.Welookforwardtohearingfromyoushortlyabouttheshippingdateanddocumentation.SupplementarysamplelettersDearsirs,OurOrderNo.AB-678Wearenowveryanxioustoknowabouttheshipmentofouraboveorderfor3000“FeiYue”brandDVDplayers,whichshouldbedeliveredbeforeMarch26ascontracted.No