《邮件英文格式》课件

PPTcoursewarefor"EmailEnglishFormat"ThebasiccompositionofemailsWritingstandardsforemailsEtiquetteofEmailExampleanalysisofemailscontents目录Thebasiccompositionofemails01EmailTitle:Thetitleshouldbeconciseandreflectthepurposeoftheemail.Itshouldnotexceed30characters.Usealowercaseletterexceptforthefirstletterofthefirstword.AvoidusingALLCAPSorspecialcharacters.Donotusetheword"Re:"or"Fwd:"inthetitleunlessitisappropriate.EmailTitleTherecipientaddressshouldbeaccurateandspelledcorrectly.Usethefullnameandemailaddressoftherecipient.Ifsendingtomultiplerecipients,separateeachaddresswithacomma.Usetheappropriateemailsuffixes(e.g.,@,@).01020304Recipientaddress010204textThetextoftheemailshouldbeclear,concise,andwell-organized.Useasimpleanddirectlanguage.Avoidusingcomplexwordsorjargon.Begintheemailwithagreetingandenditwithafarewell.Useproperpunctuationandcapitalization.03Theautographshouldbebriefandprofessional.Itshouldreflectyournameorinitialsandthedate.Donotuseonlyyourinitialswithoutyourname.autographWritingstandardsforemails02CorrectaddressEnsuretheemailaddressisspelledcorrectlyandusesthecorrectformat.Itshouldincludetherecipient'sname,department,andemaildomain.ClosinghonorificsUseappropriateclosinghonorificssuchas"Sincerely,""Bestregards,"or"Thankyou."Thesehonorificsareusedtoshowrespectandprofessionalism.CorrectaddressandclosinghonorificsAvoidusingcomplexwordsandlongsentences.Useplainlanguagethatiseasytounderstand.UsesimplelanguageSticktothepointandavoidaddingunnecessaryinformation.Bebriefandtothepointtoensuretheemailiseasytoreadandunderstand.BeconciseClearandconciselanguageAvoidabbreviationsDonotuseindustry-specificabbreviationsoracronymsunlessyouarecertaintherecipientunderstandsthem.Explainabbreviationsifnecessary.AvoidslangDonotuseslangorcolloquiallanguageinprofessionalemails.Sticktoformallanguagetomaintainaprofessionaltone.AvoidusingabbreviationsandslangStarttheemailwithaformalgreetingsuchas"Dear[Name],"andendwithaformalclosingsuchas"Bestregards."UseformalgreetingsandclosingsUseappropriatesalutationssuchas"DearSir/Madam"or"ToWhomItMayConcern"whenaddressingunknownindividualsorgroups.UseappropriatesalutationsMaintainformaltoneandwordingEtiquetteofEmail03Donotsendemailswithattachmentsthataretoolarge,asitmaytakealongtimefortherecipienttodownload.Avoidsendingemailsatinconvenienttimes,suchaslateatnightorearlyinthemorning.Donotsendemailsthatcontainsensitivepersonalinformationorconfidentialcompanydatawithouttherecipient'sconsent.Respectrecipient'stimeandprivacyDonotsendemailsthatareconsideredtobespam,suchasadvertisementsorpromotionalmaterialsthatarenotrelevanttotherecipient.Donotsendemailsthatpromoteproductsorservicestoofrequently,asitmaymaketherecipientfeelannoyedoroverwhelmed.AvoidspamandexcessivepromotionUsetitlesorhonorificsthatareappropriatefortherecipient,suchas"DearMr./Ms.[Name]"or"ToWhomItMayConcern".Donotuseinformalorinappropriatelanguageintheemailtitleorbody.PayattentiontousingappropriatetitlesandhonorificsTimelyreplyandfollowuponemailsReplytoemailsinatimelymanner,especiallyiftheemailisurgentorrequiresaresponse.Ifanemailrequiresfurtheractionorfollowup,makesuretoremindtherecipientinatimelymanner.Exampleanalysisofemails04目的:申请职位或工作机会内容重点自我介绍Jobapplicationemail对职位的兴趣和动机期望的工作内容和待遇自身能力和经验感谢和期待回复Jobapplicationemail内容重点合作意向或提议期望的下一步行动或回复目的:建立或维护商业合作关系自我介绍或对合作伙伴的介绍合作细节和条件010203