《英语书信的格式》课件

FormforEnglishlettersContents目录TheBasicCompositionofEnglishLettersThebeginningandendofanEnglishletterThemainbodyformatofEnglishlettersSignatureandAttachmentofEnglishLetterWritingTechniquesforEnglishLettersTheBasicCompositionofEnglishLetters01CompanynameThenameofthecompanysendingtheletterAddressThephysicaladdressofthecompany,includingstreet,city,state,andzipcodeContactinformationPhonenumber,emailaddress,orwebsiteofthecompanyLetterhead030201ThedateoftheletteriswrittenItshouldbewrittenintheupperrightcorneroftheletterheadThedateformatshouldbe"Month,Day,Year"Forexample,"January1,2023"DateDeliveryaddressRecipient'snameThenameofthepersonreceivingtheletterTitleorpositionThetitleorpositionoftherecipientOrganizationnameThenameoftheorganizationtherecipientbelongstoAddressThephysicaloremailaddressoftherecipientIfthereisnophysicaladdress,onlytheemailaddressshouldbeprovidedThebeginningandendofanEnglishletter02IntroductionBrieflyintroduceyourselfandstatethepurposeofyourletterGreetingsandrewardsIfappropriate,includingadditionalgreetingsandrewardstotherecipient'sfamilyorfriendsSalutationStartwithaformalmeeting,suchas"Dear[Name],"oramorecasualmeetinglike"Hi[Name]."OpeningremarksSignatureProvideyourfullnameandanyrelevantcontactinformationNoteIfyou'rewritingabusinessletter,it'salsocommontoincludeyourjobtitleorcompanynameClosingremarksExpressyourgraduation,resetyourpurpose,oraskforaresponseConclusionThemainbodyformatofEnglishletters03VSUseashorttitlethatintroducesthemaincontentoftheletterItshouldbeclearandconsistent,andshouldnotexceedafeedwordsIntroductionThissectionbrieflyintroducesthepurposeoftheletterandgivesageneraloverviewoftheinformationthatwillbecoveredItshouldbeclearandtothepointTitleCallThisisthemainpartoftheletter,whereyouexpandonthepointsraisedintheintroductionItshouldbewellorganized,witheachparagraphdealingwithaseparateaspectoftheletter'spurposeMainContentProvideanyadditionalinformationthatsupportsthemaincontentThiscanincludefacts,figures,examples,orbackgroundinformationSupportingDetailsTextSummaryBrieflysummarizethemainpointsoftheletterThishelpstoreinforcethemessageandguaranteesthatthereaderhasaclearunderstandingofthepurposeoftheletterFinalRequestorActionStateanyspecificactionyouwantthereadertotake,soasareply,ameeting,orfurtherinformationEnsurethatitisclearandspecificConclusionSignatureandAttachmentofEnglishLetter04SignatureInEnglishletters,thesignatureisusuallylocatedattheendoftheletter,indicatingtheidentityandintentionofthewriter.Thesignaturecanincludethename,position,ortitleofthewriter.WritingstandardsThesignatureshouldbeclearandeasytoread,writteninastandardizedmanner,andavoidusingoverlyfancyorillegiblefonts.Thesignatureshouldmatchthecontentoftheletter,reflectingthepersonalityandstyleofthewriter.AutographInEnglishletters,attachmentsusuallyrefertothedocuments,materials,oritemsattachedtotheletter.Theattachmentshouldbementionedinthemaintextoftheletter,andthename,content,andpurposeoftheattachmentshouldbeindicated.AttachmentTheformatoftheattachmentshouldbeconsistentwiththemaintextofthelettertoavoidbeingtoocomplexordifficulttoopen.Iftheattachmentisanelectronicfile,anappropriatefileformatandversionshouldbeprovidedsothattherecipientcanopenandreaditsmoothly.FormatrequirementAttachmentWritingTechniquesforEnglishLetters05UseshortandsimplesensesAverageusinglongandcomplexsensesthataredifficulttounderstandSticktoclearanddecidelanguagetocommunicateeffectivelyUseactivevoiceActivevoicemakesthelettermoredynamicandengagingUseverbsthatexpressaction,makingthelettermorelivelyandinterestingAverageredundancyAverageusingduplicatewordsorphrasesthataddnovaluetotheletterBeconsistentandpreciseinyourlanguagetocommunicateeffectively010203ThelanguageisconsistentandclearUseplainlanguageUsesimpleandstraightforwardlanguagethatiseasytounderstandAvoidusingjargonortechnicallanguagethatmayfusethereaderBespecificProvidespecificdetailsandexamplestoillustrateyourpointsclearlyThishelpsthereaderunderstandyourmessagebetterCheckforClarityProofreadyourlettertoensurethatitisfreeofanygrammar,spelling,orpunctationerrorsTheseerrorscanclarifytheclaimofyourmessageExpressclearlyandaccurately010203"UsepoliticalmeetingsandclosuresStartyourletterwithapoliticalmeeting,suchas"Dear[Name],"andenditwithaclosing,suchas"Sincerely,[YourName]."Thisshowsrespectandconsiderationforthereader."UseformallanguageUseformallanguageandvocabularytoconveyasenseofserialityandprofessionalismAvoidingusingcolloquial