商务英语函电 课件Unit 8 Shipment

BUSINESSLETTERWRITINGUnit8

ShipmentThestudentsareexpectedtohelpstudentsknowaboutbasicknowledgerelatedtoshipment.Thestudentsareexpectedtomasterthecommonwords,phrasesandsentencepatternsusedinthebusinesslettersofshipment.Thestudentsareexpectedtograsptheskillsofwritingletteraboutshipment.LearningObjectivesBUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-playReadingoutthefollowingdialoguewithyourpartners,findthecommercialtermsrelatedtoshipment.Background:Havingsettledthetermsofpayment,nowMr.JohnsonandMissWanghavegottotalkoverthequestionofshipment.(A:Mr.JohnsonB:MissWang)Unit8

Shipment译BUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-playA:Nowthatwehavesatisfactorilydealtwiththequestionofpaymentterms,IdesiretoknowifitispossibletoeffectshipmentduringApril.

B:I’msorrywecannoteffectshipmentinApril.A:Then,whencanweexpecttheearliestshipment?B:BythemiddleofMay,Ithink.A:Thatwouldbetoolate.Yousee,Juneistheseasonforthiscommodityonmarket.Andwehavetofindsomeoneelsetodotheretailing.Besides,ourcustom’sformalitiesarerathercomplicated;itwilltakequitealongtime.YoumustdeliverthegoodsbeforeMay.Unit8

Shipment译BUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-playUnit8

ShipmentOrelsewewon’tbeabletocatchtheshoppingseason.B:It’sallverywellforyoutosaythat.ButImustpointoutthatourfactorieshavealotofbackordersonhand.I’mafraiditisverydifficulttoimproveanyfurtheronthetime.A:Can’tyoufindsomewaysforanearlierdelivery?Itmeansalottous.Ifweplaceourgoodsonthemarketatatimewhenallotherimportershavesoldtheirsatprofitableprices,weshallloseout.B:How’sthisthen?WewillmakeanefforttoadvancetheshipmenttoearlyMay.译BUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-playUnit8

ShipmentA:Good.Iwilltakeyouatyourword.MayIsuggestyouputitdowninthecontract?MyletterofcreditwillbeissuedinearlyApril.Othertermsandconditionsremainthesameasinpreviousdealings.B:Allright.Wewilldoeverythingtoadvancetheshipment.A:Thankseversomuchforyourhelp.Ihopethevolumeoftradebetweenuswillbeevengreaterinthefuture.译BUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-play译文Unit8

Shipment在议定了支付方式后，约翰先生和王小姐在商讨装船的问题。（A：约翰先生,B：王小姐）backBUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-play译文Unit8

ShipmentA：我们对付款方式非常满意，现在想知道能否在4月份完成装船。B：很抱歉，恐怕无法在4月份装船。A：那最早什么时候能装船？B：我想5月中旬应该可以。A：那太晚了。您知道，6月份是产品销售的旺季，而且我们还要去找零售商。除此之外，我们客户的手续非常繁琐，需要比较长的时间。你们必须在5月份之前发货，backBUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-play译文Unit8

Shipment要不然我们就赶不上销售旺季了。B：话是这么说。但是我们的工厂现在手头有大量的订单要完成，所以恐怕很难再提前了。A：您能否另寻他法，帮我们尽早发货呢？这对我们来说至关重要。如果我们错过了销售季节，让其他进口商占得先机，那我们就会丧失价格优势。B：要不我们尽量把装船日期提前到5月初，您看如何？backBUSINESSLETTERWRITINGTaskASituationalCommunicationⅠRole-play译文Unit8

ShipmentA：很好。我记下您说的话了，能否把这一条款记入合同中呢？我们的信用证将会在4月初开立，其他的合同条款保持原样不变动。B：可以。我们会尽力提早装船发货。A：谢谢您的帮助。希望我们将来能有更多的合作机会。backBUSINESSLETTERWRITINGⅠRole-playUnit8

ShipmentTaskBReading&SpeakingDiscussthefollowingquestionsbasedontheabovedialogue.Question1Question2WhydoesMr.JohnsonaskfordeliverybeforeMay?Howdoyouunderstandaboutshipmentanddeliveryinforeign

trade?Unit8ShipmentTaskCKnowingaboutBasicKnowledgeBUSINESSLETTERWRITINGⅠRole-playUnit8

ShipmentAfterfindingoutthecommercialtermsfromtheabovedialogue,trytogiveexplanationstoyourpartnersaboutthem.IntroductiontoShipmentShipmentsignifiestheseller’sfulfillmentoftheobligationtomakedeliveryofthegoods.Carriageofgoodsmaytakeplacebyland,inlandwater-way,sea,orair.Butininternationalbusiness,about98%ofworldtradeiscoveredbyseatransport.1.TheProceduresofShipment(1)Bookingshippingspaceorcharteringaship.(2)Clearingthegoodsthroughthecustoms.(3)Completingshippingdocumentsanddispatchingshippingadvice,etc.TaskCKnowingaboutBasicKnowledgeBUSINESSLETTERWRITINGⅠRole-playUnit8

Shipment2.ThePartiesInvolvedintheShipmentItmeansstatinginformationaboutvariousgoods.

(1)Theconsignorortheshipper.(2)Thecarrier.(3)Theconsignee.发货人运货人收货人TaskCKnowingaboutBasicKnowledgeBUSINESSLETTERWRITINGⅠRole-playUnit8

Shipment3.ThePurposesofLettersconcerningShipment

Generallyspeaking,lettersregardingshipmentareusuallywrittenforfourpurposes.(1)Urginganearlyshipment.

(2)Sendingshippinginstructions.Thebuyersgenerallysendtheirshippingrequirementstothesellersbeforeshipment,informingthepacking,shippingmark,modeoftransportation,etc.,knownastheshippinginstructions.(3)Sendingshippingadvice.

Thesellershouldadvisethebuyerofitseffectuation.Adviceofshipmentmayincludethefollowinginformation:thedeliveryofthegoods,nameoftheshipusedtodispatchthegoods,exacttimeforconsignment,nameofthegoodsandthequantities,packingcondition,partialshipmentandtransshipment,etc.(4)Amendingshippingterms.BUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceWorkinagrouptowritebusinesslettersaccordingtothefollowingbusinessbackgrounds.BusinessBackgroundSupposeyou’reJohnson,thesalesexecutiveofHengshengImportandExportCorporationinShanghai.Themanager,DanafromLondon,complainstoyouthattheorderedgoodsaredelayedtobeshippedanddispatched(SpecimenLetter1).Soyoumaygivetheexplanationsasfollows(SpecimenLetter2):Givingthereasonsfortheshipmentdelay;Informingthespecificdateofdispatch;EnclosingtheshippingdocumentsUnit8ShipmentUnit8

ShipmentBUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceAboutUrgingShipment

SpecimenLetter1Unit8

ShipmentDearJohnson,WerefertothecontractNo.4632covering

500dozentracksuits.

Wewishtoremindyouthatwehavehadnonewsfromyouabouttheshipmentofthegoods.

Aswementionedinourlastletter,weareinurgentneedofthegoodsandwemaybecompelledto

seekanalternativesourceofsupply.BUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceAboutUrgingShipment

SpecimenLetter1Unit8

Shipment

Underthecircumstances,itisimpossibleforustoextendfurtherourletterofcreditNo.1492,whichexpireson21August.Pleaseunderstandhowseriousandurgentitisforustoresolvethismatter.

Welookforwardtoreceivingyourshippingadvice,byfax,withinthenextsevendays.

Yoursfaithfully,

Dana

ManagerBUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceReplytoLetter1(AboutGivingShippingAdviceandDispatchingShippingDocuments)DearDana,WeacknowledgewiththanksthereceiptofyourL/CNo.1492.Nowwearepleasedtoadviseyouthatthe500dozentracksuitshavebeenshippedonboards.s.HaiyingwhichisscheduledtosailfromGuangzhouonMarch20anddueinNewYorkonaboutApril30.Tofacilitateyourtakingdeliveryofthegoods,weareenclosingcopiesofthefollowingshippingdocuments,eachinduplicate:

SpecimenLetter2Unit8

ShipmentBUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceReplytoLetter1(AboutGivingShippingAdviceandDispatchingShippingDocuments)InvoiceNo.GW-253PackingListNo.GW-264Non-negotiablecopyoftheBillofLadingNo.EKH-103InsurancePolicyNo.2948SurveyReportNo.FR293Wehopethisshipmentwillreachyouinperfectconditionandlookforwardtoyourfurtherorders.Yours

faithfully,JohnsonSalesExecutiveHengshengImportandExportCorporation

SpecimenLetter2Unit8

ShipmentBUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceBusinessBackgroundSupposeyouhavereceivedanothercustomer’sletterinformingyouoftheopeningoftherelevantL/C,butyoufoundthattheL/Cshouldbeamendedbecauseofthelimitationoftheshippingspace.Sonowyouwritealetterto:ExpressappreciationforthereceiptoftheL/C;GiveconfirmationofthetelegramyousentonJuly7th;AskfortheamendmenttotheshippingtermsintheL/C.Unit8ShipmentUnit8

ShipmentBUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceAboutAmendingShippingtermsDearSirs,PlywoodUnderYourOrderNo.HZ/108ThankyouforthereceiptofanIrrevocableLetterofCreditNo.NW-4512establishedthroughtheBankofChinaforthecaptionedorder.WeconfirmthedispatchofthefollowingtelegramtoyouonJuly7th:

SpecimenLetter3Unit8

ShipmentBUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceAboutAmendingShippingtermsREORDERHZ/108DUETOSPACELIMITATION

ONLY500,000SQUAREFEETLOADEDPLSAMEND

L/CALLOWINGPARTIALSHIPMENTLETTERFOLLOWS

Wecouldnotdeliverthetotalquantitybyoneshipment.Sincethiswasunforeseen,weherebyrequestyoutoamendtheL/Cbydeletingthespecialclause“partialshipmentnotallowed”.Yourcompliancewillbegreatlyappreciated.

Wewillshiptheremaining200,000squarefeetbythefirstboatavailableafterreceiptofyouramendmenttotheL/C.

SpecimenLetter3Unit8

ShipmentBUSINESSLETTERWRITINGⅡHaveaTryTaskACorrespondenceAboutAmendingShippingtermsSincerely,JohnsonSalesExecutiveHengshengImportandExportCorporationSpecimenLetter3Unit8

ShipmentBUSINESSLETTERWRITINGUnit8

ShipmentLanguagePointsSpecimenLetter11.Covering=concerning=regarding=about关于2.tracksuit径赛服,运动服3.Beinurgentneedof急迫需要4.Becompelledto被强迫;不得不5.Alternativeadj.两者择一的;供选择的6.Underthecircumstances在这种情况下;因为这种情况7.extend延伸，拓展，扩大......的范围8.Letterofcredit(L/C)信用证9.Expire到期，期满10.lookforwardtosth./doingsth.希望(做)某事BUSINESSLETTERWRITINGUnit8

ShipmentLanguagePoints1.tracksuit径赛服,运动服2.becompelledto被强迫;不得不3.alternativeadj.两者择一的;供选择的4.underthecircumstances在这种情况下;因为这种情况5.lookforwardtosth./doingsth.希望(做)某事6.inhand在手头;在进行中;掌握住;处理中7.consignment托运;托运的货物8.comprising/including包括9.ascontracted按合同约定10.compliancen.依从;遵从;符合BUSINESSLETTERWRITINGⅡHaveaTryTaskBLetter-writingGuideUnit8

Shipment1.TheStepsinWritingaletterofurgingforshipment(1)Showingtherelevantdocumentsincludingtheirnumbersanddates.(2)Drawingtheirattentiontothetimelimitandtheconsequenceofdelay.

(3)Requiringthetimeofshipment.

(4)Expressingthanksfortheircooperation.2.TheStepsinWritingaLetterofAmendingShippingTerms(1)Showingtherelevantdocumentsincludingtheirnumbersanddates.(2)Givingthereasonsforamendingtheshippingterms(3)Pointingoutthecontentsyouwanttoamend.(4)Givingthanksfortheircooperation.BUSINESSLETTERWRITINGⅡHaveaTryTaskBLetter-writingGuideUnit8

Shipment3.TheStepsinWritingaLetterofGivingShippingInstructions(1)Acknowledgingthereceiptofcorrespondence.(2)AdvisingfortheissuingofL/C.(3)Givingshipmentandshippingadvice,etc..

(4)Showingappreciationfortheircooperation.4.TheStepsinWritingaLetterofGivingShippingAdviceandDispatchingShippingDocuments(1)Showingtherelevantdocumentsincludingtheirnumbersanddates.(2)Tellingthedetailsoftheshipment,includingthenameofthesteamer,thesailingdateandarrivaldate,etc.(3)Statingwhatdocumentshavebeenenclosedandthecopiesofthem.(4)Givingthanksfortheircooperation.BUSINESSLETTERWRITINGUnit8

ShipmentTaskCReading&CompletingReadtheusefulexpressionsandcompletethefollowingsentencesaccordingtotheChinese.1.Lettersaboutshipment(1)ShippingInstructions，相关词组表达如：Toshipgoodsby/onboardS.S.(M.V.)由……装运货物Toadvanceshipment提前装运Tobookshippingspace订舱位Topostponeshipment延迟装运e.g.(1)请尽量用“和平”轮装运我方货物,该轮预计于5月8日抵达汉堡。请早日复函确认货物已及时备妥。Pleasetryyourutmostto____________whichisduetoarriveatHamburgonMay8andconfirmbyreturnthatgoodswillbereadyintime.(2)由于采用FOB价购货,贵方应在利物浦港将货物装在我方指定的船上。一俟订舱后,我方将告知装运货物的船名。

AsthepurchaseismadeunderFOBterms,youshouldshipthegoodsfromLiverpoolonasteamertobedesignatedbyus.Assoonas__________,weshalladviseyouofthenameoftheshiponwhichthegoodsaretobesent.(3)由于3月5日前,此地无直达船驶往贵方港口,难按要求提前装运,请谅解。SincethereisnodirectsteamersailingfromheretoyourportpriortoMarch5th,weareextremelysorryforourinabilityto________asrequested(4)由于市场萧条,请将我方所订购货物延迟至3月发货。

Asthemarketissluggish,please________ofourorderedgoodstoMarch.BUSINESSLETTERWRITINGUnit8

Shipment(2)Shippingadvice，相关词组表达如：toeffectshipment装运tobetransshipped(at)转船tomakeapartialshipment

分批装运e.g.(1)第756号合同项下浴巾(货物)将由“女神”号轮装运。该轮定于6月20日启航,请办理保险。

TheshipmentofbathtowelsunderContractNo.756will________perM.V.(motorvessel)“Goddess”,whichisscheduledtoleavehereonJune20.Pleasearrangeinsuranceforthiscargo.(2)兹通知已由“黄河”号轮将200箱闹钟运往贵处。此货物将在中国香港转船,预订于下月初到达贵方港口。

WehavethepleasureofnotifyingyouthatwehaveshippedyoutodaybyM.V.“YellowRiver”200cartonsofalarmclocks.Theyare________atHongKongandareexpectedtoreachyourportearlynextmonth.(3)如果贵方要求提前装运,我方只能于7月分批装运这其中50吨大米,其余50吨将于8月装运。

Ifyoudesireonearlierdelivery,wecanonly_________50tonsofriceinJulyandthebalanceof50tonsinAugust.

BUSINESSLETTERWRITINGUnit8

ShipmentTaskCReading&Completing(3)ShippingDocuments，相关词组表达如：Shippingdocumentscovering………的装船单据Tobesentthrough…bank由某银行转交e.g.(1)现随函附上此批货物的装船单据一套,希查收。Enclosedpleasefindonesetof________thisconsignment.(2)商业发票、保险单和清洁已装船海运提单已交国家银行转送。TheCommercialInvoiceandInsurancePolicytogetherwithcleanonboardOceanBillofLading_______theNationalBank.BUSINESSLETTERWRITINGUnit8

ShipmentTaskTips1.LettersaboutShipment1)TheExpressionsof

ShippingInstructions(1)ShipourgoodsbyS.S.“Peace”

(2)Shippingspaceisbooked(3)Advancetheshipment(4)Postponetheshipment2)TheExpressionsofShippingAdvice(1)beeffected

(2)betransshipped

(3)makeapartialshipmentof3.ShippingDocuments(1)theshippingdocumentscovering(2)havebeensentthroughBUSINESSLETTERWRITING1.Choosethebestanswer.ExercisesⅢExercisesUnit8

Shipment(1)Theshipment_________ContractNo.333hasarrivedhereduly.A.againstB.byC.forD.in(2)TheshipmenttimeisJuneorJuly_______ouroptionandthegoodswillbeshippedinone______.

A.at,lotB.in,consignmentC.on,shipmentD.for,cargo(3)Directsteamerstoyourportarefew______thesummerseason.A.atB.forC.withD.during(4)PleasenotethatItemNo.789canbecertainlypromisedforimmediateshipment_______receiptofyourorder.A.ifB.whetherC.uponD.at

(5)Wewillimprovethequalityofthegoods_____thebestofourability.

A.withB.toC.forD.of(1)Wehopethatgoodscanbeshippedintwoequalmonthlyinstallmentsof30,000setseach.(2)Tomeetyoururgentdemand,wehopethatpartialshipmentsareallowed.(3)Inconnectionwiththeprice,Iwouldliketoreduceitbytwodollarstosuitthemarketlevel.

(4)Ordersarepouringin.Ourworkersareworkingovertimetomeetthedeliverydate.(5)Iamsorrytosaythatwecannotmeetyourdemand.Thetroubleisthatthereisnoshippingspacefornextmonth.BUSINESSLETTERWRITING

2.TranslatethefollowingsentencesintoChinese.Unit8

ShipmentBUSINESSLETTERWRITING3.TranslatethefollowingsentencesintoEnglish.ExercisesUnit8

Shipment(1)我们已按照标题信用证的规定将上述货物装运完毕。

(2)有关各方面都殷切希望你方立即办理装运。

(3)我们等待你方装运通知。

(4)我们可以保证将大量续订。

(5)现告之,在货物到达时请及时提货。BUSINESSLETTERWRITING4.LetterWritingExercisesUnit8

Shipment1.假设你是买方,现给卖方去函:向卖方确认编号为123的4台790号机器订单。期望对方能尽快安排装船发货,且指定装X公司的货轮,因为从中国到德国,该公司的海运航线最短。装船期限是2019年4月15—25日。2.(1)假设你是买方,现向卖方咨询168号订单项下的100箱中国瓷器。(2)提醒对方注意,由于货物易碎,包装必须具备适航性并能经得住粗鲁搬运。(3)要求对方在所有箱子上将我公司首字母刷在菱形内,其下方为目的港和合同号码,并且在箱子的两边印上“易碎品,小心轻放”字样。(4)你方的要求清晰明确,希望对方的装运能让你方用户满意。BUSINESSLETTERWRITING4.LetterWritingUnit8

Shipment3.(1)假设你是买方,你向卖方订购了1000箱锡钢片(TinPlate)。

(2)卖方一直都未给予任何回复,也没有及时告知装船日期。

(3)由于你方急需货物,请卖方尽快告知装船日期并实施装船。BUSINESSLETTERWRITINGUnit8

ShipmentⅢKeystoExercises1.Choosethebestanswer.1)A2)A3)D4)C5)B2.TranslatethefollowingsentencesintoChinese..1)我们希望货物分两批等量装运，每批3万台。2)为了满足你方迫切需求，我们希望允许分批装运。3)关于价格我方愿意调低两美元以向市场看齐。4)订单源源不断，工人正在加班以赶上交货期限。5)很抱歉我们不能满足你方要求，问题是下月的舱位已没有了。1)WehavecompletedtheaboveshipmentinaccordancewiththestipulationssetforthinthecaptionedLetterofCredit.2)Yourpromptattentiontoshipmentismostdesirabletoallpartiesconcerned.3)Weawaityourshippingadvice.4)Wecanassureyouthatrepeatordersinincreasedquantitieswillbeplaced.5)Weareinformingyoutotakedeliveryofthegoodswhentheydulyarriveatyourport.3.TranslatethefollowingsentencesintoEnglish..Unit8

ShipmentBUSINESSLETTERWRITINGBUSINESSLETTERWRITINGUnit8

Shipment4.LetterWriting.1DearS