酒店行政助理岗位职责

Roomtohaveagreatstart成功的开始AdministrativeAssistant行政助理HotelLevel:酒店等级：I-V一-五Department:部门：Finance财务部JobBand:7ReportsTo:DirectorOfFinance&BusinessSupport职位等级：7直属上级：财务及生意支持总监JOBOVERVIEW职位概述Responsibleformaintainingrecordsanddocumentsrelatedtoanypayrollactivitiesandprovidespromptandaccuratepaymentofstaffand负责维护与员工工资单相关的工作记录和文件，及时准确的为员工发放工资。Directsallaspectsofsecretarialworkinthehotel,maintainstheexecutiveofficeandallmattersrelatingtoexecutiveadministrationinaconfidential,professionalmanner管理和指导酒店文秘工作的方方面面，使行政班公室保持洲际酒店集团的形象标准，并保证用保密和专业的态度处理所有与行政管理相关的工作。ProvidesefficientandcomprehensivesecretarialservicestoExecutivestafftomeettheneedsofcustomers为行政员工提供高效和全面的秘书服务，从而满足宾客的需求。AtInterContinentalHotels&Resorts®wewantourgueststofeelspecial,cosmopolitanandIntheKnowwhichmeansweneedyouto:Becharmingbybeingapproachable,havingconfidenceandshowingrespect.Stayinthemomentbyunderstandingandanticipatingguests’needs,beingattentiveandtakingownershipofgettingthingsdone.Makeitmemorablebybeingknowledgeable,sharingstoriesandshowingyourstyletocreatemomentsthatmakepeoplefeelspecial.在洲际酒店及度假村®，我们希望宾客感觉风格独特、时尚现代和深入洞悉，这意味我们需要你：•亲切、充满自信、体现尊重来展现富有魅力的你。•理解和预测宾客的需要、做到细心周到、具主人翁精神、把事情办好，保持专注当下。•见多识广、分享阅历、展现你的风格来创造令人感觉特别的时刻，做到令人难忘。DUTIESANDRESPONSIBILITIES工作职责•Maintainstheutmostconfidentialityanddiscretionwhenhandlingbusinessaffairs在处理业务时最大限度的保守机密并小心谨慎。Cooperates,coordinatesandcommunicateswithDepartmentHeadsandotherinter-departmentalsecretariesasappropriate必要时配合，协调各部门领导和其它部门的秘书的工作并与他们进行沟通。SupervisestheworkoftheFinanceOfficestaff监督办公室员工的工作Day-to-daysecretarialworktoincludetyping,filing,faxesandtelephoneetc.•日常文秘工作包括打字，整理文件，传真和接听电话等。Distributionofmemos,lettersandotherinformationetc.分发备忘录，信件和其它信息等。Arranginginternal/externalappointments安排内外会见。Handlingreservationasrequested必要时预订客房。Translatingincomingletters,documents,articlesbyrequest必要时翻译来信，文件和文章。Providespertinentinformationonsocio-politicalmatters针对社会政治问题提供相关信息。Storingandkeepingallconfidentialinformation保存和保守所有保密信息。Preparingmonthlyoperationalresultsformeetingswithotherhotels为与其它酒店的会议准备月度运营结果报告。TakingminutesofDepartmentmeetingasrequested需要时为部门会议作会议记录。Developsandmaintainscurrentpayrollprocessingprocedures制定并执行最新的工资发放程序。Maintainsconfidentialityatalltimesandmaintainsstrictpracticeofofficelockupandsecurityofinformation随时遵守保密条款，并严格执行办公室上锁和信息安全制度。Performspayrollprocessingandmonthendclosingofpayroll负责发薪和月终工资封账。Maintainscontroloveractualpayrollperformance对实际的工资支付进行控制。Comparesactualpayrollwithforecasts/budgetsandreportsfindingstoDepartmentHeads•用实际工资额与预测或预算进行比较，然后向各部门领导汇报比较结果。Ensureovertimeclaimsaresupportedbyproperapprovalandauthorization确保申报的加班附有完整的签字审批手续。Preparesinputforpayrollrunincludinghoursworked,terminations,adjustments,annual,sickandrecreationleave•工资单输入工作包括：工作小时，离职，调薪，年薪，病假和休假。Attendtoemployeeenquiriesinrelationtopayissues处理员工有关工资问题的询问。Preparesmanualpaymentfortermination为离职员工结算工资。Verifytheleaveentitlementforallleaverequestspriortoapproval在审批前查验所有休假申请可享有的假期长度。Trainbackuppayrollofficerinallmanpowerproceduresandresponsibilities为后备工资员提供有关工作程序和职责的培训。Preparesmonthly/yearlyinternalmanpoweranalysisreport编制月度和年度内部人力分析报告。Reconcilesautomaticpayrolldeductionssuchashousingloan,superannuationpayments,cityledger,etc.•核对工资中自动扣除的数额，如住房贷款，退休金和挂账等。Supervisesfilingofpayrollreports监督工资报表的归档。Journalizespayrollsummaryeachmonth每月登录工资总表。Supervisesfilingpayslips监督工资单的归档。Examinesyear-to-datetaxcalculations检查本年度截止到当日的税款的计算结果。Examinestaxreturnsoftheyear检查本年度的纳税申报额。Co-ordinateswithoutsidedataprocessingcompanyasrequested按要求配合公司以外的数据处理公司的工作。Reconcilesemployeeshop(whereapplicable)andpreparesjournalsofalltransactions•员工的商店进行核对(如适用的话)，编制所有交易清单。PreparesincometaxpaymenttoTaxoffice为税务局准备所得税款。Maintainsrelationshipswithlaborofficestoensureratesofpayarecorrectandcurrentandmaintainscurrentcopiesoflaboragreements(Awards)forallpositions与劳动局保持良好的关系，确保准确的支付工资，保存所有职位的最新的劳动协议(奖励协议)。EngagesincompetitorsurveysatrequestofSupervisor在上级领导要求下填写竞争对手调查表。Coordinateswithotherdepartmentsasnecessary•需要时配合其它部门的工作。Conductstrainingtostaffontimesheetcompletionandotherpayrollrelatedinformation为员工提供如何填写工时单和其它与工资相关信息的培训。ACCOUNTABILITY责任范围Numberofemployeessupervised-管理的员工DirectN.A.TOC\o"1-5"\h\z直接无IndirectN.A.间接无AnnualOperatingProfit/PayrollBudget-年度经营利润和薪金预算N/A无KeyMetrics-主要绩效指标MeetingofDeadlines按时完成工作CompletionofAssignedTasks完成分配给的工作的情况DecisionMakingResponsibilities(DecisionRights)-决策职责(决策权)-N/A无QUALIFICATIONSANDREQUIREMENTS任职要求RequiredSkills-技能要求•Communicationskillsareutilizedasignificantamountoftimewheninteractingwithothers;demonstratedabilitytointeractwithcustomers,employeesandthirdpartiesthatreflectshighlyonthehotel,thebrandandtheCompany.拥有在与他人交往时大多数时间所使用的沟通技能；完全代表酒店，品牌和公司与顾客，员工和第三方交往的能力。ProficientintheuseofMicrosoftOffice•精通微软办公软件Goodwritingskills良好的写作技能Qualifications-学历DiplomaorVocationalCertificateinAccountingorrelatedfield.具有会计或相关的毕业证书或职业证书Experience-经验2yearsofrelevantexperienceoranequivalentcombinationofeducationandwork-relatedexperience.2年相关工作经验或与此相当的教育与工作经验结合的背景T