LessonEightMinutesWriting会议记录写作课件

LessonEightMinutesWriting会议记录写作南京人口管理干部学院外语系杨丽lisayangli@163.comLessonEightOutline1.Briefintroductionofminutes2.Structureofminutes3.Typesofminutes4.Stagesofproducingminutes

5.Languageofminutes6.ExercisesSourcesofinformation

Outline1.Briefintroductiono1.1DefinitionofminutesMinutesareaformalbriefsummaryofproceedingsatmeetingswhichiscirculatedtoallpeoplewhowere(orshouldhavebeen)atthemeeting.Itisafinalaccuraterecordofwhattranspiredatameeting,andanofficialrecordofthebusinessofanorganization.Atsomemeetings,especiallyofbodieswithlessformalaccountabilities,theterm“minutes”issometimesreplacedbytheterm“note”.Notesdifferfromminutesinthat,typically,theyarelessformal,dependingonthestatusofthecommittee/workingpartyconcerned.Also,notesarelessdetailedandtheyarenotnecessarilytobeapprovedatthenextmeeting.Usually,itisanormalpracticeforthesecretaryateachmeetingtotaketheminutes.

1.1DefinitionofminutesMinutMinute:[’minit]Anofficialrecordoftheproceedingsatameeting.会议记录：会议进程的正式记录最为涉外文秘写作技能的一种，会议记录是指将会议的内容和过程用书面的形式记录下来，以备将来参考。会议记录者需要具有扎实的语言功底，以及总结归纳能力，要具有一定的书写速度和很强的理解能力。会议记录是一种相对来说格式比较固定的实用文体，经过多次练习，就可以较好地掌握其写作方法。图示Minute:[’minit]AnofficialLessonEightMinutesWriting会议记录写作课件ChairorspeakerParticipantsSecretaryMinutestakerChairorspeakerParticipantsS1.2FunctionsofMinutesTakingminutesisanecessityofmanyorganizationalgatherings.Thedecisionsmadeandissuesdiscussedduringameetingarecrucialtothecontinuedfunctioningofabusinessoranorganization.Inotherwords,minutesserveanumberofbusinessfunctions:Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference.Provideformalevidenceofdecision,e.g.appointment,financialallocations,authorizedactions.Provideastartingpointforactiontobetakeninfuture.Createanofficialrecordwhichcanbeusedinlegalproceedings.Informmembersnotpresentatthemeetingsandanyothersoftheactionsofthebodyconcerned.Assistinplanningtheagendaforfuturemeetings

1.2FunctionsofMinutes2.StructureofMinutesGenericstructureOutline:HeadingsandSub-headings2.StructureofMinutesUNIVERSITYOFWALES,CARDIFFDEPARTMENTFORCONTINUINGEDUCATIONMinutesofStaffMeetingheldonFriday,11February1999PresentApologiesofabsencewerereceivedfrom1MINUTESOFMEETINGHELDON21JANUARY19992MATTERSARISING

1)Part-timeDegrees2)MidGlamorganCommunityEducationForum3DEANSCOMMITTEEPAPERONCREDITSANDMODULES4FUNDINGNEWS5ANYOTHERBUSINESS6NEXTMEETING

HeadingSub-headingPeoplepresentandabsentDetailsofmeetingUNIVERSITYOFWALES,CARDIFFHeMINUTESOFMEETINGTIME&PLACEOFMEETINGPURPOSEOFMEETINGPRESIDINGPRESENTABSENTSUMMARYOFTHEMEETING(withheadlinesorsub-headlines)Preparedby:SignatureNotesandexplanationMINUTESOFMEETINGNotesandeAlthoughtherearedifferentstylesofminutes,theyhavethekeyinformationincommon.Allshouldcoverfourbasicthings:WhereandwhenthemeetingtookplaceWhowasthereandwhowasnotWhathasbeendecidedforthegroupWhohasagreedtodothatTherefore,mostminutescanbedividedintofourparts:HeadingBodyAdjournmentSignatureoftheminutesrecorderWhatWhen&whereWhoWhat(textbook)Althoughtherearediffe

会议记录的内容开会的日期和时间开会地点出席人员缺席人员主持人记录人休会时间会议讨论的问题Content

Layout开会的日期和时间开会地点出席人员缺席人员主持人记录人休会时间TitlePresidingPresentAbsentItemsofDiscussionAndBusinessAdjournmentRecorderTitlePresidingPresentAbsentIteNotesforthevariousSections

TheheadingThebodyAdjournmentofMeetingSignatureNotesforthevariousSectionTheHeading题头Thispart,whichsometimescanbewrittenevenbeforethemeeting,includesthefollowingitems:1)Meetingtitle(regular,special,orannual)2)Thenameofthegroup/organizationholdingthemeeting3)Time,dateandplaceofthemeeting4)Thenameofthepresidingofficerandminutesrecorder(thelatteralsoappearsattheendoftheminutes,withsignaturetypedorprintedname)5)Listofpeopleattending6)Listofabsentmemberofthegroup

LayoutTheHeading题头Thispart,wMeetingTitle:____________________________________NameofCommittee_______________________________MeetingDate:_____________________Time:_________MeetingLocation:_________________________________MembersPresent:_________________________________MembersAbsent:_________________________________Minutes__________________________________________________________________________________Recorder:_______________________________________MeetingTitle:_______________TheBody正文Asthefirstpurposeofaminutesistosetouttheconclusionsreachedsothatthosewhohavetotakeactionwillknowpreciselywhattheyhavetodo;thesecondistogivethereasonswhytheconclusionswerereached.Thebodypartfallsclearlyintothreesections:Openingstatement,thatis,thebackgroundPointsindiscussionConclusions,thatis,resolutionsorrecommendationsordecisionsreached

TheBody正文AsthefirOpeningStatement开场白Thispartstatesthepurposeofthemeetingorprovidesthebackgroundinformationaboutitemstobediscussed.Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting,whatwerethereasonsfortheproposalandtheprevioushistoryofthematter.Thesolepurposeoftheopeningstatementistomakethesubsequentdiscussionintelligiblewithoutreferencetootherdocuments.

CasesofopeningstatementsOpeningStatement开场白Thispar(1)Theminutesbeginbyrecordingcertaindocumentunderdiscussion,givingthenameanddateofeach.Itgoeslikethese:“Thepresidentnotedaletterdated…from…statingthat…”“Thepresidentnotedthefollowinginformationconcerning…”(2)Insomemeetingminutesthefirstitembeginswithapprovalofminutesofthelastmeeting.Forexample:“Minutesofthelastmeetingwereapprovedasanaccuraterecord.”(3)Theminutesofmeetingcanalsobeginwithcalltoorder.Forexample:“TheChairmancalledthemeetingtoorderat10:00a.m.”(1)TheminutesbeginbyrPointsinDiscussion议题

Thissectioncontainsthereasonsadvancedinthemeetingforthedecision.Itwillusuallyproceed“Thefollowingpointswereraisedindiscussion”andwillthensetout,inseparateparagraphsorinpointform,aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached.Itisnormallydesirablethatthispartoftheminutesshouldbeimpersonal,thatis,itshouldnotattributeviewstopersons.Theminutesrecordershouldnothesitatetodiscardtheirrelevantinformation.Itisoftenunnecessarytoreproducethepointsindiscussionintheorderinwhichtheyweremade.Itisbettertoarrangethepointsinalogicalorder.PointsinDiscussion议题Conclusion结论

Aminuteendswithclearandpreciseconclusions.Thechairpersonwillsometimeshavesummedupthediscussionandindicatedtheconclusionsreached.But,ifheorshehasnotdonethis,itisthedutyofthesecretarytodraftasetofconclusionswhichexpressfairlythesenseofthemeeting.Whereactionisrequired,theconclusionplacestheresponsibilityfirmlyuponanindividualortheorganizationtocarryitout.Ifseveralcommitteemembersareconcernedtheyshouldallbenamed,toindicatewhohasthemainresponsibility.Forexample:Itwasresolved…ThatDr.Wangberequestedtodraftarevisedstatementon…ThattheVice-Chancellorbeinvitedtodiscussthematter…Conclusion结论AdjournmentofMeeting休会Thelastparagraphcontainsthehourofadjournment,forexample:“Thechairmanthankedallparticipantsfortheirpresenceandconcludedthemeetingat5:30p.m.”“Therebeingnootherbusiness,themeetingwasadjournedat1:15p.m.”AdjournmentofMeeting休会ThelSignature签名TheminutesareclosedwiththesignatureandtitleoftheSecretary.

Signature签名3.TypesofMinutes会议记录类型MinutesofNarration叙述型会议记录MinutesofResolution决议型会议记录MinutesofAction行动型会议记录3.TypesofMinutes会议记录类型Minu3.1MinutesofNarration

叙述型会议记录Narrativeminutesprovideasummarizedrecordofwhatwassaidatameeting.Theygiveafullaccountofthemeetinginthattheyincludediscussionwhichmayleaduptoadecision.3.1MinutesofNarration

叙述型会FYTNetworkGameMinutesofthe6thGroupMeetingDate:4thOctober2006Time:10:00a.m.11:00a.m.Duration:1hourVenue:Prof.Lochovsky’sofficePresent:Prof.Lochovsky,ChenTing,TonyYoungMinutesrecorder:TonyYoungAbsent:ShuYan,PatrickChris1APPROVALOFMINUTESOFTHELASTMEETINGMinutesofthelastmeetingwereapprovedasanaccuraterecord.2DISCUSSIONOFPROJECTDEVELOPMENTMinutesofnarrationFYTNetworkGameMinutesofnar2.1ChenTingraisedthequestionaboutthecamera:ifthecameraisabovethecharacteratsomeparticularangle,thenweareunabletoseeveryfartothefrontandmaynotseetheenemies.2.2ProfessorLochovskysaidthattherewasnoso-called“good”viewangle.Ifthecameraviewisthatofthecharacter,thenwecanseethevirtualworld,butweareunabletoseethecharacter.Theplayermaylosehisorientationsincehehasnosenseaboutwherethecharacteris.2.3TonyYoungaskedwhetheritwasaproblemforthecharactertoturnaroundbecausethescenewouldchangeveryquicklyandthusmaketheplayerfeeluncomfortable.2.4Prof.Lkchovskysaidthatlimitingthespeedofturnaroundcouldsolvetheproblem.Hesaidthatthemainpointwastomakethegameinterestingandexciting.Theviewanglewasnotthatimportant.2.5Prof.Lochovskysuggestedthatweshoulddesignamaptodisplaythelocationofthecharactersothattheplayerscanbeawareoftheprogressandtheplaceofthecharacter.3MEETINGARRANGEMENTS2.1ChenTingraisedthequest3.1Prof.LochovskyaskedeachgrouptogivessimpledemooftheirFYPinthenextgroupmeeting.3.2Forthedemo,eachgroupshouldbeabletoimplementa3Denvironmentwiththecharacter’smovements,forinstance,forwardandbackwardmovements.3.3Thepurposeofthedemoistomakesureeachgrouphassomebasicideasofhowtoimplement3Dobjectsandcontrolthem.4ADJOURNMENTOFMEETINGTherebeingnootherbusiness,themeetingwasadjournedat11:00a.m.5NEXTMEETINGDate:17thOctober,2006Time:6:00p.m.–7:00p.m.Place:FYPLabSignature:TonyYoung3.1Prof.Lochovskyaskedeach3.2MinutesofResolution决议型会议记录Resolutionminutes,sometimescalleddecisionminutes,onlyshoworrecordthedecisionreachedduringthemeeting,notthediscussionleadinguptothedecision.Inotherwords,theyarelimitedtotherecordingoftheactualwordsofallresolutionsthatwerepassed.3.2MinutesofResolution决议型会ResolutionMinutesofMeetingDate:27April2007,14:0017:45Venue:Room302,EastSaxonSavingsBankParticipants:Allthemiddle-levelmanagersfromSaxonyEconomicDevelopmentCorporationandEast-SaxonSavingsBankMinutesrecorder:Ms.Koch,secretaryfromSaxonyEconomicDevelopmentCorporationThefollowingresolutionsonproceedingweretakeninthesubsequentdiscussion.SetupofaDiscussionGroup“DevelopersofEconomy”TheestablishmentofaregularDiscussionGroupthatwilltakeplace,followingarotationprinciple,atleasttwiceayearhasbeenagreeduponasasuitableinstrumentfortheexchangeofinformationandforcoordination.ResolutionMinutesofMeetingPresentationoftheEconomicRegionTherehasbee3nagreementthattheattractivenessandtheprofileoftheregionneedtobemadevisible.Mainfocusforthispurposeshouldbeformedbytheeconomywithconcentrationoncertainbranches.ProfileSheetandContactPatternsFillinginaprofilesheetforparticipatingpartnersisregardedashelpfulfortheprovisionofbasicinformation,contactpartnersandprobably,corecompetence.Allpartnersarerequestedtoreturnthisprofilesheet(Attachment)toSaxonyEconomicDevelopmentCorporationby13June2007.Theywillsubsequentlybemadeaccessibletoallpartners.Themeetingwasadjournedat17:45.(Signature)DresdenKochPresentationoftheEconomicR3.3MinutesofAction行动型记录Actionminutesshowthesamecontentasthenarrativeminutes,butinadditionindicateanyfutureactionrequiredandassignresponsibilityoftaskstospecificpeople.Therefore,actionminutescompromisebetweenresolutionandnarrativeminutes.Examples:73oftextbook3.3MinutesofAction行动型记录Act4.StagesforProducingMinutes

做会议记录的步骤BeforethemeetingDuringthemeetingAfterthemeeting

4.StagesforProducingMinute4.1BeforethemeetingBeforethemeetingstarts,youshouldreviewacopyoftheagenda

tounderstandwhatthemeetingisabout.Also,examinethenames

oftheattendingparticipantsinordertobecomefamiliarwiththecontextofthemeeting.Youcanalsousetheagendatoserveastheformat

fortheminutes.Beforethemeetingbegins,prepareanoutlineusingthetopicsfromtheagendaandleaveplentyofwhitespacefornotes.

4.1BeforethemeetingBefore4.2

DuringthemeetingUsewhateverrecordingmethod

iscomfortableforyou:anotepad,laptop,taperecorderandsoon.Itmightbeagoodideatomakesoundrecordings

ofimportantmeetingsasabackuptoyournotes.Itcanbereplayedforthevitalinformationthatmighthavebeenoverlooked.Animportantissuetorememberisthatwritingminutesisnotthesameastranscribing.Effectivenote-takingdoesnotmeanyouarerecordingeverywordthatisspoken.Concentrateongettingthegistofthediscussionandtakingenoughnotestosummarizeitlater.Theminutesofameetingshouldserveassnapshotofthedecisionsanddiscussions,sokeepthembriefandtothepoint.

4.2DuringthemeetingUsewh4.3AfterthemeetingYou’dbetterwritetheminutesassoonaspossibleafterthemeeting.Thatisbecauseononehandthemattersconcernedarestillfreshinyourmind,andontheotherhand,thosewhoattendedcanberemindedofactionsitems,andthosewhodidnotattendwillpromptlyknowwhathappened.4.3AfterthemeetingYou’dbe4.LanguageinMinutes1Pasttenseandpassivevoice

e.g.TheMinutesofthemeetingheldon21Januarywereagreedandsigned.Itwasagreedthatsamplesshouldalsobesenttotwootherstate-leveltestingcentersforfurthertests.Aftersomediscussions,itwasdecidedthat…4.LanguageinMinutes1Past2Reportedspeech

Insteadofusing“said”,thereareotherwaysofexpressionlike:Thenheoutlinedthemainpurposeofthemeeting.FollowingMr.Xie,Mr.Reevesthendescribedingreatdetail…Mr.Reevesalsogaveabriefreporton…Theyexplainedthat…2Reportedspeech

notesbelieved

admitted/deniedSb.thatinsistedthat…

calledattentionto…suggested/proposed/recommend…LessonEightMinutesWriting会议记录写作课件3Amendmentsinminutes

Para.2,Line3,shouldread:…Amendheadingtoread:…Line1toread:…Inthepenultimateline“ContinuingEducationAward”shouldbeamendedtoread:…Delete3Amendmentsinminutesdeleteshouldbedeletedtoread“…”…deleteasirrelevant/inapplicable.notapplicableandshouldthereforebedeleted.LessonEightMinutesWriting会议记录写作课件Others:typicalexpressionsandsentences.LessonEightMinutesWriting会议记录写作课件AftercallingtheMay15meetingtoorderat4p.m.,thepresidentrequestedthetreasurer’sreport.

会议主席在下午4点宣布会议开始。他要求司库作报告。

Theminutesofthelastmeetingwerereadandapproved.

宣读并通过了上次会议的议程。

Thetreasurergavethefollowingreport:

司库作如下报告。AftercallingtheMay15meeti

Itwasmoved,seconded,approvedunanimouslythata leafletbeprintedtosolicitnewmembership.

有人动议印制宣传小册来招募新的会员，得到附议和多数通过。

Aftersomediscussionaboutimprovingcommunicationbetweentheclubandthelocalmedia,thechairpersonappointedacommitteetoreportonthisatthenext meeting.

在对改善俱乐部和媒体之间的交流进行了讨论之后，主席指定了一个委员会。并将在下一此会议上就此问题作报告。Itwasmoved,seconded,apHisremarksarebrieflysummarizedhere:

他的评论简要概括如下

Theserecommendationswerediscussedindetailbythespeakerandbyseveralmembersoftheaudience.

发言者和几名听众对这些提议进行了详细讨论。HisremarksarebrieflVocabularyPresidev.主持presentadj.在场的，出席的Absentadj.缺席的，不在场的adjournv.休会，结束Call…toorder宣布开会；请遵守会议秩序Respectfullysubmitted记录人Reportv./n.报告，汇报agreev.同意Movev.动议motionn.secondv.附议Abstainv.弃权disagreev.反对，不同意Approvedunanimously以多数通过Oldbusiness原先事务newbusiness新事务VocabularyPresidev.主持ExerciseWriteminutesaccordingtothefollowinginformation.Characters:DonBradley

KateDerekCompanies:JKToysDealerDanExerciseWriteminutesaccordinMr.DonBradleyproposedthatastrategybeoutlined.HethensummarizedthediscussionbypointingouttheadvantagesofJKToys:a)largermarketshare;b)cheaperproduct;c)earlierlaunchdate;d)largeradvertisingbudget.Ms.KateanalyzedthestrategyofJKToystotakeupthemarketshareofourcompany,boththeEuropeanandtheexportmarket.Mr.DonBradleythenaskedKateaboutthefactorsourcompanycouldinfluence.AndKateoutlinedtwocountermeasures:toincreasetheadvertisingbudgetandtobringforwardthelaunchdate.Mr.DonBradleyaskedMr.DerekJonesaboutthefeasibilityoftheplan.Mr.DerekJonesdisagreedwiththeplan.Mr.DonBradleyproposedtExercise1

ThereisanoutlineofaminutestakenatthemeetingatOsmanIndustries.Youcanalsoseeatranscriptofthemeetingwhichproducedtheseminutes.Trytomatcheachofthespokenstatementwiththeminutes.

2Then,basedontheaboveinformationpleaseproduceaneffectiveminuteofthemeeting.Exercise1ThereisanoutlineDate:26April2007Present:JamesClark,AssistantSafetyManager,chairpersonHarryFung,InspectionEngineer,SecretaryPeterKoo,MaintenanceEngineerMinutesrecorder:HarryFungDate:26April2007Review:TeachingSyllabus(1)CourseIntroduction,andanEnglishemail(2)SocialCorrespondence(3)BookReview(4)PublicSign(5)Resume(6)Speech(7)Menu(8)Minutes(9)Memo(10)BusinessReport(11)ProgramandAgendum(12)Advertisement(13)ContractandAgreement(14)NewsReportSamplesofvariouscategoriesReview:TeachingSyllabusSamplThankyou!LessonEightMinutesWriting会议记录写作课件演讲完毕，谢谢观看！演讲完毕，谢谢观看！LessonEightMinutesWriting会议记录写作南京人口管理干部学院外语系杨丽lisayangli@163.comLessonEightOutline1.Briefintroductionofminutes2.Structureofminutes3.Typesofminutes4.Stagesofproducingminutes

5.Languageofminutes6.ExercisesSourcesofinformation

Outline1.Briefintroductiono1.1DefinitionofminutesMinutesareaformalbriefsummaryofproceedingsatmeetingswhichiscirculatedtoallpeoplewhowere(orshouldhavebeen)atthemeeting.Itisafinalaccuraterecordofwhattranspiredatameeting,andanofficialrecordofthebusinessofanorganization.Atsomemeetings,especiallyofbodieswithlessformalaccountabilities,theterm“minutes”issometimesreplacedbytheterm“note”.Notesdifferfromminutesinthat,typically,theyarelessformal,dependingonthestatusofthecommittee/workingpartyconcerned.Also,notesarelessdetailedandtheyarenotnecessarilytobeapprovedatthenextmeeting.Usually,itisanormalpracticeforthesecretaryateachmeetingtotaketheminutes.

1.1DefinitionofminutesMinutMinute:[’minit]Anofficialrecordoftheproceedingsatameeting.会议记录：会议进程的正式记录最为涉外文秘写作技能的一种，会议记录是指将会议的内容和过程用书面的形式记录下来，以备将来参考。会议记录者需要具有扎实的语言功底，以及总结归纳能力，要具有一定的书写速度和很强的理解能力。会议记录是一种相对来说格式比较固定的实用文体，经过多次练习，就可以较好地掌握其写作方法。图示Minute:[’minit]AnofficialLessonEightMinutesWriting会议记录写作课件ChairorspeakerParticipantsSecretaryMinutestakerChairorspeakerParticipantsS1.2FunctionsofMinutesTakingminutesisanecessityofmanyorganizationalgatherings.Thedecisionsmadeandissuesdiscussedduringameetingarecrucialtothecontinuedfunctioningofabusinessoranorganization.Inotherwords,minutesserveanumberofbusinessfunctions:Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference.Provideformalevidenceofdecision,e.g.appointment,financialallocations,authorizedactions.Provideastartingpointforactiontobetakeninfuture.Createanofficialrecordwhichcanbeusedinlegalproceedings.Informmembersnotpresentatthemeetingsandanyothersoftheactionsofthebodyconcerned.Assistinplanningtheagendaforfuturemeetings

1.2FunctionsofMinutes2.StructureofMinutesGenericstructureOutline:HeadingsandSub-headings2.StructureofMinutesUNIVERSITYOFWALES,CARDIFFDEPARTMENTFORCONTINUINGEDUCATIONMinutesofStaffMeetingheldonFriday,11February1999PresentApologiesofabsencewerereceivedfrom1MINUTESOFMEETINGHELDON21JANUARY19992MATTERSARISING

1)Part-timeDegrees2)MidGlamorganCommunityEducationForum3DEANSCOMMITTEEPAPERONCREDITSANDMODULES4FUNDINGNEWS5ANYOTHERBUSINESS6NEXTMEETING

HeadingSub-headingPeoplepresentandabsentDetailsofmeetingUNIVERSITYOFWALES,CARDIFFHeMINUTESOFMEETINGTIME&PLACEOFMEETINGPURPOSEOFMEETINGPRESIDINGPRESENTABSENTSUMMARYOFTHEMEETING(withheadlinesorsub-headlines)Preparedby:SignatureNotesandexplanationMINUTESOFMEETINGNotesandeAlthoughtherearedifferentstylesofminutes,theyhavethekeyinformationincommon.Allshouldcoverfourbasicthings:WhereandwhenthemeetingtookplaceWhowasthereandwhowasnotWhathasbeendecidedforthegroupWhohasagreedtodothatTherefore,mostminutescanbedividedintofourparts:HeadingBodyAdjournmentSignatureoftheminutesrecorderWhatWhen&whereWhoWhat(textbook)Althoughtherearediffe

会议记录的内容开会的日期和时间开会地点出席人员缺席人员主持人记录人休会时间会议讨论的问题Content

Layout开会的日期和时间开会地点出席人员缺席人员主持人记录人休会时间TitlePresidingPresentAbsentItemsofDiscussionAndBusinessAdjournmentRecorderTitlePresidingPresentAbsentIteNotesforthevariousSections

TheheadingThebodyAdjournmentofMeetingSignatureNotesforthevariousSectionTheHeading题头Thispart,whichsometimescanbewrittenevenbeforethemeeting,includesthefollowingitems:1)Meetingtitle(regular,special,orannual)2)Thenameofthegroup/organizationholdingthemeeting3)Time,dateandplaceofthemeeting4)Thenameofthepresidingofficerandminutesrecorder(thelatteralsoappearsattheendoftheminutes,withsignaturetypedorprintedname)5)Listofpeopleattending6)Listofabsentmemberofthegroup

LayoutTheHeading题头Thispart,wMeetingTitle:____________________________________NameofCommittee_______________________________MeetingDate:_____________________Time:_________MeetingLocation:_________________________________MembersPresent:_________________________________MembersAbsent:_________________________________Minutes__________________________________________________________________________________Recorder:_______________________________________MeetingTitle:_______________TheBody正文Asthefirstpurposeofaminutesistosetouttheconclusionsreachedsothatthosewhohavetotakeactionwillknowpreciselywhattheyhavetodo;thesecondistogivethereasonswhytheconclusionswerereached.Thebodypartfallsclearlyintothreesections:Openingstatement,thatis,thebackgroundPointsindiscussionConclusions,thatis,resolutionsorrecommendationsordecisionsreached

TheBody正文AsthefirOpeningStatement开场白Thispartstatesthepurposeofthemeetingorprovidesthebackgroundinformationaboutitemstobediscussed.Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting,whatwerethereasonsfortheproposalandtheprevioushistoryofthematter.Thesolepurposeoftheopeningstatementistomakethesubsequentdiscussionintelligiblewithoutreferencetootherdocuments.

CasesofopeningstatementsOpeningStatement开场白Thispar(1)Theminutesbeginbyrecordingcertaindocumentunderdiscussion,givingthenameanddateofeach.Itgoeslikethese:“Thepresidentnotedaletterdated…from…statingthat…”“Thepresidentnotedthefollowinginformationconcerning…”(2)Insomemeetingminutesthefirstitembeginswithapprovalofminutesofthelastmeeting.Forexample:“Minutesofthelastmeetingwereapprovedasanaccuraterecord.”(3)Theminutesofmeetingcanalsobeginwithcalltoorder.Forexample:“TheChairmancalledthemeetingtoorderat10:00a.m.”(1)TheminutesbeginbyrPointsinDiscussion议题

Thissectioncontainsthereasonsadvancedinthemeetingforthedecision.Itwillusuallyproceed“Thefollowingpointswereraisedindiscussion”andwillthensetout,inseparateparagraphsorinpointform,aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached.Itisnormallydesirablethatthispartoftheminutesshouldbeimpersonal,thatis,itshouldnotattributeviewstopersons.Theminutesrecordershouldnothesitatetodiscardtheirrelevantinformation.Itisoftenunnecessarytoreproducethepointsindiscussionintheorderinwhichtheyweremade.Itisbettertoarrangethepointsinalogicalorder.PointsinDiscussion议题Conclusion结论

Aminuteendswithclearandpreciseconclusions.Thechairpersonwillsometimeshavesummedupthediscussionandindi