Purchasing Management采购管理程序(中英文)

1、批准：审核：作成：Change History 变更记录Revision版本Effective Date 生效日期Originator编写人Reasons for Change 修改原因1.0 PURPOSE 目的The procedure standards the purchasing request and order process to ensure the quality of products and service meet the production and customers requirements.规范公司各项物资的采购活动，确保满足生产及客户的需求。2.0 SCOP

2、E 范围Apply to operations for all production and non- production requisitions and purchase orders.适用于公司所有生产和非生产物料的采购活动。3.0 DEFINITIONS 定义Production Material： All the materials used in products BOM, can calculate amount through ERP system生产性物料：所有用于产品BOM的物料，可以通过ERP展算用量。Non-Production Material： Material

3、that donJt directly used for products, such as production equipment, instrument, low-value consumption goodSo非生产性物料：指不直接用于公司产品上的物料。包括用于生产的设备、仪器、低值易耗品。4.0 REFERENCE DOCUMENTS 参考文件MC-S2-01 Supplier management Procedure 供应商管理程序MC-C4-01 Planning Management Procedure 计划管理程序MC-C4-02 Material And Goods Man

4、agement Procedure 物料管理程序MC-S5-01 Product Monitoring and Measurement Procedure 产品监视与测量程序MC-S6-01 Nonconforming Product Control Procedure 不合格品控制程序5.0 RECORDS 记录FN-PU-012 Purchase Order 采购订单FN-PU-013 Capital approval Form 固定资产审批单FN-PU-014 Purchasing Requisition Form 采购申请单FN-PU-015 Purchasing Inauiry Fo

5、rm 询价单FNPU016 Urqencv Purchasinq Requisition Audit Form 紧急需求申请审批单FN-PU-017 Purchasing Inquiry Record 采购询价记录表FN-PU-018 Notice of Deductions 供应商扌口款单FN-PU-019 Purchasing Change Application Form 采购变更申请审批单6.0 RESPONSIBILITY 职责Purchasing department: Purchasing for productive materials and norr productive,

6、 such as equipments, tooling and fixtures, measuring instruments, and etc.采购部：负责生产性物料和非生产性物料的采购，非生产性物料如设备、工装、量具等。Quality: Responsible for define goods, quality requirement and the testing method ,the incoming inspection and the re-inspection regularly质量部：负责制定采购物资的质量要求和检验方法，负责物资进厂检验及定期复验。Responsible:

7、 Responsible for Purchasing requirement各部门：负责采购申请单的提出7.0 PROCESS 流程Purchase finished-goods, material in BOM and subcontract process in Routing成品，BOM中物料和Routing中外包工序的采购：Logistics department responsible for the purchasing requirement (FN-PU-014 Purchasing Requisition Form) for finished-goods, material

8、 in BOM and subcontract in Routing, according to customers forecast and the inventory in factory, after got approval by their supervisor, provide it to Purchasing department.物流部根据客户预示量及厂内实际库存，提出FN-PU-014采购申请单，并将批准后的采购 申请单，提供给采购部。Purchasing department get PO approved based on below rule.釆购部根据以下规则批准FN

9、-PU-012采购订单。Amount金额GM总经理VP副总裁2500XPurchasing department release PO to supplier and get acknowledgement, follow up delivery until supplier ships the goods to warehouse.釆购部下采购订单给供应商并得到供应商的确认，跟踪订单的交货直到供应商送货到仓库。Warehouse do goods receipt after confirm the document and physical goods after quality do in

10、coming inspection if need. Details refer to MC-C4-02 and MC-S5-01 .仓库检查文件和实物后收货入库，如果需要质量检验，质量检验合格后收货入库，详细参考 MC-C牛02物流管理程序和MC-S5-01产品监视与测量程序。If the goods could not pass quality inspection, return to supplier or refer to MC-S5-01 vNonconforming Product Control Procedure to accept the goods if quested,

11、 then warehouse do goods receipt.如果来料不能通过质量检验，退货给供应商或者执行FN-PU-018供应商扣款，如果要求让 步接收，参考MC-S5-01不合格品控制程序批准让步接收过程，然后仓库收货入库。Purchase consumable material 消耗性物料的采购.Each department has a purchasing requisition, need to fill in the FN-PU-014 Purchasing Requisition Form and got approval by their supervisor firs

12、t, then provide it to Purchasing department. If need to build up inventory, Purchasing department will coordinate with the requisition department to build up a reasonable safety inventory, subsequently will purchasing according to this safety inventory.各部门有采购需求时，填写FN-PU-014 Purchasing Requisition Fo

13、rm采购申请单，并将批 准后的采购申请单提交给采购。如果需要备库存的，采购协调需求部门建立合理的安全库存 水平，后续将依据补充安全库存的模式产生采购需求。Requisition elements请购单要素Requisition Department申请部门Requisition Reason and Purpose申请原因及用途Items Name物品名称Specification规格Quantity数量Need Time需求日期Expected Price预计单价Brand品牌Need to offer the samples, drawing or technical data ect,

14、together with the Requisition Form必要时，需提供请购物品的样品、图纸或技术资料等For some specialized needs, please noted on the Requisition Form请购如有特殊需求请备注Requestor申请人If goods has purchased before, the Requisition department need fill in the P/N by themselves, or need provide it to Purchasing department to create it. 对于已购

15、买过的物品，申请人需将ERP系统里面唯一的一个编码填写与相应 栏位，若查询不到，请提交给采购部门统一编写Requisition Report provisions请购单提报规定All Requisition Form should be filled in completely and clearly, after got approval then could be sent to Purchasing Department采购申请单应按照要素填写完整、清晰，由公司领导审核批准后报采购部门When an urgent need for production material or Non-P

16、roduction Material, but its leader is out of office, the requestor need to call for oral approval, or other way to report to its leader, and make a signature to promise that will provide official documents later遇公司生产、生活急需的物资，公司领导不在的情况，可以电话或其他形式 请示，征得同意后提报采购部，签字确认手续后补If a single-source procurement, o

17、r designated procurement manufacturer or specified brand products specified by the requestor, the requestor must make a description together with the requisition sheet如果是单一来源采购或指定采购厂商及品牌的产品，申请部门必须做出书面说 明Any change or complement for the requisition Form which has provided Purchasing department alread

18、y, the requestor must submit in written form(FN-PU-019 Purchasing change application Form), which need got its leaders approval first申请单的任何更改和补充应以书面形式由公司领导签字后提报采购部，FN-PU-019采购变更申请审批单Purchasing department convert FN-PU-014 Purchasing Requisition Form to purchasing order FN-PU-012 Purchasing Order, an

19、d get approved based on below rule.采购转FN-PU-014采购申请为FN-PU-012采购订单，并根据以下规则使采购订单得到批准:Amount金额GM总经理VP 副总2500XPurchasing department release purchasing order to supplier and get acknowledgement from supplier, follow up the status until supplier ship the goods to warehouse.釆购下FN-PU-012采购订单给供应商并得到供应商的确认，跟踪

20、订单状态直到供应商送货 到仓库。Warehouse do goods receipt after check and confirm the document and physical goods.申请单位自行确认实物无误后，负责收货入库。7.3 Purchase fixed assets 固定资产的采购When items are required, related department shall fill in FN-PU-013 Capital approval form and get approved first, then fill in the FN-PU-014 Purcha

21、sing Requisition Form, provide these two approval form to Purchasing department.各部门有采购需求时，填写FN-PU-013固定资产审批表，经批准后，填写采购申请单，并 将批准的单子提供给采购。Request department provide the Purchasing Requisition Form to Purchasing department once got approval, the Request department are encouraged to recommend supplier a

22、nd quotation.采购申请部门将批准后的采购申请单提交给釆购部门寻找供应商询价，鼓励申请部门推荐供 应商和报价。Department with purchasing authorization check supplier information and quotation, sign contract or release purchasing order after negotiates the purchasing terms. Contract and purchasing order approval authorization should follow below rul

23、e:采购部门检查供应商信息和报价，并与供应商谈判采购条款后签订合同或下采购订单。合 同的审核签订权限和采购定单的批准权限遵守以下规则：Amount金额GM总经理VP 副总2500XPurchasing Department follow the delivery until the goods arrival , requirest Department do goods receipt and Finance Department maintain fixed assets list after install, adjust, and confirm the status is ok. If the status is not ok, purchasing team coordinate supplier to handle issues until could be a