企业合同管理制度(中英文)

1、RULES OF CONTRACT MANAGEMENT OF COMPANY企业合同管理制度为了加强合同管理，防范公司的法律风险和经济风险，特制定本制度：For the purpose of stre ngthe ning con tract man ageme nt and guard ing aga inst the risks oflegal and economy, this rules is hereby stipulated as follows.一、合同的订立、履行Sig nature and fulfillme nt1、企业进行销售、工程施工、采购等业务，资金使用超过一万元的

2、，与外界达成经济 往来意向，经双方协商一致，应订立经济合同。Con tract should, through mutual n egotiati on, be con cluded and en tered into for the bus inesses of sale, con struct ion and purchase, etc. , for which the sum used over ten thousa ndYuan RMB and have agreed the inten ti on of econo mic cooperati on.2、签约人在签订经济合同之前，必须

3、认真了解对方当事人的情况，包括：对方单位是 否具有法人资格、有否经营权否履约能力及其资信情况，对方签约人是否法定代 表人或法人委托人及其代理权限到既要考虑本方的经济效益，又要考虑对方的条 件和实际能力，防止上当受骗，防止签订无效经济合同，确保所签合同有效、有利。The sig natory should, prior to the sig nature of con tract, become acqua in ted with theparticulars of opposite party in cludi ng weather opposite compa ny have corpora

4、te capacity,man ageme nt power, performa nee capacity and its credit in formati on, as well as weatheropposite signatory is the representative which is authorized by its legal represe ntative orartificial pers on and the age nt authority. Full con siderati ons should be give n to our economic in ter

5、ests as well as opposite con diti on and actual capacity of performa nee, preve nt tobe deceived and making an in effective con tract, en sure the con tract con cluded with fulleffect and in terests.3、一般合同由各部门经办人自行拟稿或公司指定部门拟稿。合同内容包括标的，数量 和质量，价款或酬金，履行的期限、地点和方式，违约责任等主要条款。销售合同的 标的按公司的不同阶段政策执行。经办人应尽可能使用

6、国家有关部门统一制定的格式 文本。Com mon con tract is drafted by the un dertaker of departme nts or the office desig ned bycompa ny. Contents of con tract is in clusive of subject, qua ntity and quality, price orremuneration, and time limited, place and manner of performance in addition to breach liability,as well

7、as other main provisions. The execution of subject in the sale con tract is subject tocompa nys regulati ons in particular stages. The un dertaker should as far as possible adoptthe format con tract which is made by the concerned authority of State.4、一般合同指总价在10万元以下的合同，重要的合同指总价在10万元以上的合同或关系公司重大利益的合同。

8、Com mon con tract shall refer to the same with total price un der one hundred_thousand Yuan RMB and sig nifica nt con tract shall refer to the same with total price aboveone hun dred thousa nd Yuan RMB or major in terests to compa ny.5.签订采购合同应以现货为主，按市场经销商价格定价。Spot goods will be main subject of purch

9、ase con tract, of which the price depe nd on marketprice.6.依照合同支付款项都应采用转帐方式，如需预付货款或定金，应按付款规定流程办理。The payme nt of sum un der con tract should be effected by banks tra nsmit, any adva neesum for purchase or hon est mon ey, if n ecessary, should be subject to the procedure ofpayme nt rule.7.合同拟稿完毕后，经办人

10、应填写合同流转单，列明合同的主要内容、签订原因 等，交部门经理签署意见，部门经理对合同稿进行审核，同意后，经办人将合同流 转单连同合同稿一并交财务部审核。The un dertaker should, upon completion of con tract draft, fill in the OPINION ONCONTRACT on which specify con tract main conten ts, con siderati ons and so on beforesubmit to departme nt man ager for sig ning opi nion. Th

11、e un dertaker will, follow ing the reviewand approval of departme nt ma nager, submit the OPINION ON CONTRACT compa nied withcon tract draft to finan cial Dep. for approval.8.财务部根据财务制度和资金情况对合同稿审核并签署意见，同意则交总经理批准; 否决则由经办人根据情况退回，或者要求继续流转同时财务部意见予以保留。Financial Dep. will, pursuant to financial regulations

12、 and capital status, examine con tract draftand make sig nature of its opinion there on, if consent, will submit to gen eral man ager forapproval, if otherwise, as the case may be, will return the draft back, or continue to transfer inthe procedure at same time make reservation the opinion of financ

13、ial Dep.9.上述流程中财务部予以否决，而根据经办人要求继续流转的合同稿，必须最后经总 经理审核。The contract draft which is in procedure, have been vetoed by financial Dpt., continuetransferring in the procedure by the requirement of undertaker, should be subject to the finalreview and approval of general manager.10.总经理对重要合同稿和有争议合同稿予以审核并具有终审权

14、，同意则用印，否决 则退回。General manager who has final decision right will make review and exam on the contract draftwhich are significant and in dispute, if consent , will seal thereon, otherwise will return back.11.合同订立后，在履行过程中，经办人员应及时掌握合同执行情况，对涉及合同履 行中的变更、解除、续签、违约等重要事项，应填写合同执行事项通知表，及时 向领导汇报，并依上述流程履行审核手续，同时将

15、处理结果通知财务部。Undertaker should, upon conclusion of contract, during the fulfillment, become aware of theexecution of contract, the material issues such as alteration, cancellation, renewal, default andso on, which are related to the fulfillment of contract should be filled in Notice of ContractExecutio

16、n and give report to concerned leader, process the procedure of approval by theregulation abovementioned in addition to make the notification of process effect to financialDpt.12.经办人作为合同履行、监控的第一责任人，负责监控对方履约情况，如合同中约 定的付款进程、验收等。合同履行出现异常情况的，经办人应及时书面告知财务部。 合同履行异常情况下发出的警告、交涉、通知、答复等文件应经财务部审核。情节严 重，需中止合同的，

17、经办人及时发送合同执行事项通知给对方，并且通知财务部 按公司处理意见进行处理。The undertaker, as the first person liable, should be responsible to supervise opposite partys fulfillment of contract including payment and acceptance et al, where any abnormal matterfound, should give report in written to financial Dpt. The documents of warni

18、ng, negotiation,notice and reply for any abnormal performance should be subject to financial Dpt.s reviewand exam. In respect tothe graveness breach of contract, if, which is necessary to terminate performance,the un dertaker should give Notice of Con tract Executi on to opposite and make available

19、tofinan cial Dpt for con duct by compa nys decisi on.13.合同到期终止由财务部填写合同终止通知报总经理批准后，由财务部交原经 办部门送达对方。合同终止通知复印件由财务部及经办部门分别存档。Notice of Term in ati on which is filled in by Finan cial Dpt., upon the expirati on of con tract,after approval of Gen eral man ager, will be give n origi nal un dertak ing offic

20、e for serv ingopposite party to con tract. The copies of the Notice is filed by Finan cial Dpt. And the un dertaking office respectively.14.所有合同签订后，应按顺序编号，合同编号一经确定，不得更改，如需修改必须 按上述流程办理。The order nu mbers of all con tracts should be made after sig nature thereof and can not bealtered upon con firmati

21、on of con tract nu mber, if n ecessary to alterati on, should be subjectto the procedure above.15.有关合同订立、变更、终止、解除等事宜申请使用印章，以合同流转单上的 签字批复为准。The application of using companys seal for the matters as conclusion, alteration,termin ati on and rescissi on of con tract should be subject to the approval sig

22、 ned in Con tractComme nts Sheet.16.合同流转单是合同审核过程中的重要依据，各部门，相关人员的审核意见均 需在合同流转单上签署，因而必须与合同原件一起交财务部存档；Con tract Comme nts Sheet, as an sig nifica nt basis of review / exam of con tract and with theopinions sig ned by concerned departme nts and relative staff there on, should be filed withorigi nal con

23、tract in Finan cial Dpt.17.合同终止通知、合同执行事项通知作为合同管理的重要依据，原件均交 财务部存档。Notice of Term in ati on and Notice of Executi on, being sig nifica nt basis of con tract manageme nt, should be made the origi nal thereof available to Finan cial Dpt. for fili ng.二、财务部合同进程管理Procedure of Co ntract Ma nageme nt1财务程序取得合

24、同后，应及时建立、登记、更新合同进度数据库。The establishme nt, registrati on and renew of data base of con tract progress should beavailable in time on subseque nt to acquireme nt of con tract by finan cial procedure.2合同数据库结构应为合同编号、合同订立单位、合同内容、调整合同价格、本期付 款金额、累计付款金额。The structure of con tracts data base is con stituted w

25、ith con tract nu mber, parties thereto,conten ts, adjustable price, amount payable of that term and accumulated amount payable.3财务主管应根据合同进度认真审核相关资料及按照付款流程核定的付款申请书，审 核无误后录入合同进度数据库，在付款申请单上签字后转财务经理审核后付款。Finan cial supervisor should, pursua nt to the executi on progress of con tract, make con scientious

26、 review concerned docume nts and Payme nt Applicati on which have bee n verified under payme nt procedure, if no error found by exam / review, recorded into the data basis of contract progress in additi on to the sig nature on Payme nt Applicati on before tran sferri ng toFinan cial Dpt. for review

27、and effecti ng payme nt.4财务主管每月后10日内应将合同付款情况统计表，上报财务部经理和总经理。Finan cial supervisor should, withi n last ten days each mon th, submit Statistical Table ofPayme nt by Con tract to finan cial man ager and gen eral man ager.三、合同资料的档案管理File Man ageme nt of Con tract Docume nts1合同作为公司对外经济活动的重要法律依据和公司内部明确职责

28、的凭证，有关人 员应保守合同秘密，并及时按机密程度专门归档。Con tracts, which are sig nifica nt basis of compa nys exter nal econo mic activities andevidence of definition of liabilities within company, should be kept under secret and con fidentiality by relative pers onal and filed in specialties by its con fide ntiality degree

29、.2.合同双方签章生效后，经办人员于3日内将合同原件及各相关人员签署意见的合 同流转单一并交财务部负责归档。只有一份正本的，正本存财务部，复印件存办公 室。The un dertaker should, withi n three days upon effect of con tract with the sig nature and sealof parties thereto, submit origi nal copy of con tract being compa nied by Con tract Comme ntsSheet with the opinions of respe

30、ctive relative pers onal there on to Financial Dpt. for file, if onlyone original copy, which will be deposited to Financial Dpt., and the hard copy thereofdeposited to Administrative Office.3.在合同签订前和履行过程中双方的来往信函、传真、票据、履约凭证（如交货单）、 文书 图表等合同附属文件，由合同执行部门负责存档备查。Any and all docume nts and stateme nts, pr

31、ior to the sig nature of con tract and dur ingperforma nee, which are attached to con tract in cludi ng corresp onden ce, fax, no tes,vouchers of performa nee such as Delivery Bill, docume nts, draw ing / chart and so on shouldbe filed for reference by the execution department.4.每一合同履行完毕或长期合同的每一阶段完成，各有关人员应及时将上述有关资料 整理清楚，交档案管理人员存档。以上资料不得随意借阅、复印、处置、销毁、遗失。Th