第一讲_memo_note_email

1、BECBEC写作概述及写作概述及memo, note, memo, note, emailemail剑桥商务英语考试的突出特点剑桥商务英语考试的突出特点全面考察考生在听说读写全面考察考生在听说读写四个方面运用英语的实践能力。四个方面运用英语的实践能力。写作部分的测试就是根据上述原则设计命题写作部分的测试就是根据上述原则设计命题写作目的与要求写作目的与要求1 Can make notes that are useful to both him/herself and to colleagues.2 Can write most letters he/she is likely to be ask

2、ed to do; such errors as occur will not prevent understanding of the message.3 Can write a simple report.Part one:Memo, note, emailPart two:Business letter/reportBEC写作概述写作概述 写作考试时间写作考试时间4545分钟，占总成绩的分钟，占总成绩的25%25%（写作成（写作成绩）绩） 完成两篇商务写作：完成两篇商务写作： 小作文占小作文占1010分，大作文占分，大作文占2020分。分。 写作主题广泛多样写作主题广泛多样 商务活动中常

3、用的书面联系方式商务活动中常用的书面联系方式考察工作环境中运用英语进行交流的能力考察工作环境中运用英语进行交流的能力l 熟悉写作要求，套路熟悉写作要求，套路l 了解商务交往礼仪和习惯（了解商务交往礼仪和习惯（模仿范文模仿范文） memo, note, emailmemo, note, e-mail的命题形式的命题形式 题头：交代背景信息题头：交代背景信息 必须包含或传递的信息点（顺序可以打乱）必须包含或传递的信息点（顺序可以打乱） 字数要求：字数要求：40-5040-50（wordswords）应试技巧应试技巧: 确定平时背诵的常用句型（确定平时背诵的常用句型（internalize itin

4、ternalize it）（correct-appropriatecorrect-appropriate） 简练地交代背景信息，有逻辑性的安排信息点简练地交代背景信息，有逻辑性的安排信息点（不是一盘散沙东拼西凑放在一起）（不是一盘散沙东拼西凑放在一起） Memo的格式的格式 MEMO To: (收信人收信人) From：（发信人发信人） Date：（：（日期日期） Subject：（：（事由事由） Message：（：（正文正文）收信人姓名前可以用尊收信人姓名前可以用尊称或者不用称或者不用 发信人职称可以写或不发信人职称可以写或不写，但姓名前不用尊称写，但姓名前不用尊称To: Mr Mary

5、Carter, AccountantFrom: David Smith, Sales ManagerMemo与与letter的区别的区别memomemo不需要不需要l 信内地址（收信人地址）信内地址（收信人地址）l 称呼称呼l 结尾套话结尾套话1. 1. 签名签名注意注意语气：语气：l 写信人与收信人关系写信人与收信人关系l 谈论内容谈论内容选择合适的语体，选择合适的语体，恰当的单词和句子：恰当的单词和句子：对上对上/ /对下对下汇报工作汇报工作/ /请同事合作请同事合作日期的写法日期的写法英式：日，月，年英式：日，月，年如：如：9 9thth May May，20042004美式：月，日，年

6、美式：月，日，年如：如：May 9May 9thth ，20042004注意：避免完全使用数字表示日期注意：避免完全使用数字表示日期 不要用数字表示月份不要用数字表示月份英语十二月份缩写英语十二月份缩写 1月月 Jan. January 2月月 Feb. February 3月月 Mar. March 4月月 Apr. April 5月月 May6月月 Jun. June 7月月 Jul. July 8月月 Aug. August 9月月 Sept. September 10月月 Oct. October 11月月 Nov. November 12月月 Dec. DecemberMemo正文部

7、分正文部分l 用一段话或一句话提及备忘录主要涉及的事由用一段话或一句话提及备忘录主要涉及的事由l 论述细节：不要照搬题目中的信息论述细节：不要照搬题目中的信息l 结束部分：结束部分： 说明需采取的行动说明需采取的行动 总结观点总结观点 提出结论提出结论 提供建议（根据事实）提供建议（根据事实）例题例题You are the training manager of a company which has won a large export order. You have been asked to organizeforeign language training for some of yo

8、ur staff.Write a memo to staff: explaining why the courses are necessary saying which members of staff should attend announcing when the courses will startWrite 40-50 words on a separate sheet.To: All staff (mind manager “memo” )From: the Training ManagerDate: 1 March 2005Subject: A Foreign Language

9、 Training CourseI was asked to organize a foreign language trainingcourse because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.Memo常见错误分析常见错误分析l 将备忘录和信件格式混淆（备忘录下面不需要将备忘录和信件格式混淆（备忘录下面不需要发放人签名

10、）发放人签名）l 遗漏信息点（照搬题目中的信息点）遗漏信息点（照搬题目中的信息点）l 语体不正确语体不正确l 字数不符合要求字数不符合要求Note 商务便条一般有四个组成部分：日期、称呼、正文、签商务便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。名。一些公司有印好的便条笺。 Note 的格式的格式 称呼称呼结尾敬辞结尾敬辞签名签名 Dear Peter， I have done all my things here. I sincerely thank you for the trouble you have taken for my sake. I am leavi

11、ng for home by train at two this afternoon. This is to say good-bye to you. Please kindly remember me to your wife. Yours ever,Jack Language requirement for note, memoE-mail格式格式约定俗成约定俗成类似类似memoFrom：Subject:Date:To:Attachments：小结：小结：1、To：这一标题后面应写收信人的姓名与职衔，姓：这一标题后面应写收信人的姓名与职衔，姓名前可以用尊称或不用，如：名前可以用尊称或不用，

12、如： To：Mr John Smith，Sales Manager 2、From：这一标题后应写发信人的姓名与职衔：职：这一标题后应写发信人的姓名与职衔：职衔可根据需要决定写或不写，但姓名前不要用尊称。衔可根据需要决定写或不写，但姓名前不要用尊称。3、Date：日期的写法同书信里日期写法的要求完全：日期的写法同书信里日期写法的要求完全一样，不要用数字来表示月份。一样，不要用数字来表示月份。4、Subject：这一标题后是写事由的，即用一个或几个词：这一标题后是写事由的，即用一个或几个词汇简单概括便函的内容，以便查阅。事由必须简洁明了，汇简单概括便函的内容，以便查阅。事由必须简洁明了，不要用完整

13、的句子，如：不要用完整的句子，如： Promotion of Staff Participation in Training Programmes 5、Message 商务便函还可以根据实际需要在末尾增加发信人的姓名商务便函还可以根据实际需要在末尾增加发信人的姓名首字母、附件、副本抄送等。首字母、附件、副本抄送等。各类商务便条便函范文及常用表达各类商务便条便函范文及常用表达1.告知信息类告知信息类总结总结：告知用词：告知用词Tell/ notify/ mention/ express/ inform /explain/ report/ advise例如：例如：I am writing to t

14、ell/inform you that.I am writing to explain. (tell your boss why you cannot attend)I am writing to express (my regret)例题例题You are the training manager of a company which has won a large export order. You have been asked to organize foreign language training for some of your staff.Write a memo to sta

15、ff: explaining why the courses are necessary saying which members of staff should attend announcing when the courses will startWrite 40-50 words on a separate sheet.范文范文 1To: All staffFrom: Training ManagerDate: 1 March 2005Subject: A Foreign Language Training CourseI was asked to organize a foreign

16、 language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.2 布置安排类布置安排类You are the manager of a small export company. Peter Watson, an important client, is visiting your

17、company for three days from 22 October.Write a note of 40-50 words to your secretary: Asking her to book a hotel room Saying where the hotel should be Giving her the dates范文范文1： Dear Ms Jones, I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly

18、 as to reserve a suitable room for him? Yours sincerely范文范文2 Hi Mary, Look. Im really sorry to have to trouble you but Peter Watson a really important client is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a reall

19、y nice hotel room as soon as possible? Thanks very much. See you soon!范文范文3 Mary, Mr. Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.3 询

20、问信息类询问信息类 You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department. Write a note to Mr Grayson, the Assistant Purchasing Manager: enquiring about the reason for the delay; stating when the components are needed; suggesting a meeting

21、 to discuss future deliveries.Write 40 - 50 words on your Answer Sheet. 范文范文I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliverie

22、s. 4 征求意见类征求意见类例文例文You are a Project Team Leader. You have had to postpone your next project meeting because some of the members of your team will be abroad.Write a memo of 40-50 words to your project team: informing them of the postponing and giving the reason stating a new date and time for the me

23、eting requesting suggestions for the agenda.Write on your Answer Sheet. 范文范文I am writing to inform you that the next project meeting will be postponed. Because several team members will be abroad for another project, we will hold our next meeting on 1 August, starting from 9am. Please let me know if

24、 you have any suggestions as to the agenda of the meeting.（Do you have any suggestions regarding the schedule? I welcome your suggestions concerning the timetable.）5 求助申请类求助申请类 You would like to go to a seminar on presentation skills. Write an email to your line manager: requesting time off work to

25、go to the seminar saying when the seminar is explaining why you want to go Write 40-50 words on a separate sheet.范文范文 To: Nick Johnson Subject: Presentation Skills Seminar I would like to attend a seminar on 3 April. It is about presentation skills. Since I have to make many presentations to custome

26、rs, this seminar will be very useful. Could you tell me if its possible to take time off work to attend this seminar? Thanks Angela （May I have your permission to do sth?）6 推荐建议类推荐建议类 Your companys Sales Department has asked you to give a talk next Friday on your most recent project. Write an email

27、to Mrs Jay in the Sales Department: agreeing to give the talk and suggesting a time saying what equipment you will need requesting information about the participants. Write 40-50 words on a separate sheet.范文范文 To: Anna Jay Subject: Talk Next Friday I would like to give the talk suggested by you and

28、I think 9.30am, after the break, would be the perfect time. Required equipment: - Overhead Project - Flipchart with Pens Please give me some information about the people participating. Renate句型：句型：I think. Why not. Shall we. I suggest.suggestsuggest doing sthsuggest eg suggest a holidaysuggest that

29、sb do sthrecommendrecommend recommend some articlesrecommend to sb (eg a friend)recommend doing sth (eg putting another board up)recommend that sb do sth注意： 看清题目要求看清题目要求 使用非正式的，口语化的语言（依据对象和内容灵活选使用非正式的，口语化的语言（依据对象和内容灵活选择）择） 内容必须紧扣主题内容必须紧扣主题 开头开头目的目的 注意层次注意层次- 中间中间细节细节 结尾结尾要求或意见要求或意见 充分利用卷面提供的信息充分利用卷面

30、提供的信息 字数字数学生范文学生范文1Im really sorry but Im not able to go to the meeting at our companys head Office. I cant attend because of previous arrangements which I cant agree.Mr Jan Korwalski, a very good worker, will go instead of me.Please accept my apologies.Marta StefanskaExaminer comments学生范文学生范文2Dear

31、Mrs YoungI would like to apologize for not being able to go to meeting at our companys head office because I will not be in the country. I am on the business trip to Italy.Mr Mark Smith will go instead of me.Many thanksNadia JohnsonRegional Sales ManagerExaminer comments正式与非正式正式与非正式Phrasal verbs (in

32、f) single words (fl)turn insurrenderedput up withtoleratemake good use of utilizeInformalFormalHiGood morningByeGood-byeSee you How are youSo longThank & gratitudewhich one is infml?The passive structure more formal than the ActiveThe manager issued the name roll of the newly-recruited employees

33、.The name roll of the newly-recruited is issued.The committee suggests thatIt is suggested (by ) that注意注意l不要口语词语，短语，缩略词不要口语词语，短语，缩略词l不要省略句不要省略句l不要口语，谚语，比喻等修辞手法不要口语，谚语，比喻等修辞手法Guy/boy & staff/memberThanksA million thanksShow sb ones gratitudeExtend sb ones gratitudeWeve & we haveIts reported &

34、amp; it is reportedNew hand-inexperienced sales rep./worker/managerSmoking prohibited.Any form of abuse is prohibited.The Globe brings you the world in a single copy.The required sample will be delivered within the twinkling of an eye/ on 日期日期.高分对策高分对策 不要遗漏信息点不要遗漏信息点 不要照搬题目信息不要照搬题目信息 礼貌：体贴周到礼貌：体贴周到1）换句型）换句型2）换同义词）换同义词3）换词性）换词性paraphrase This rule applies in every case. The arguments put forward by these two authors are nearly the same. The English language has had a major impact on