




版权说明:本文档由用户提供并上传,收益归属内容提供方,若内容存在侵权,请进行举报或认领
文档简介
ProjectManagementProjectKickofMeetingAGuidetoRunninganEffectiveKick-OffMeetingIntroductionTheprimarypurposeofthismeetingistofacilitatetheformalassignmentoftheProjectManager,andagreeroles/responsibilitiesfortheProject…Everyprojectrequiresaformalkick-offtobringtogethertheProjectManager,ProjectSponsorandSteeringCommittee.DeterminingthemostappropriatetimeforthismeetingisachallengebecausetheProjectManagermustbalancetheavailabilityofsufficientinformationwithwaitingtoolongwhilecriticalinformationisassembled.Asaguide,thefollowingshouldbecompleted,beforeschedulingthekick-off:1.ProjectBriefiscomplete,andapprovedbytheProjectSponsor2.Initialresourceshavebeenacquired(fortheConcept&Initiationphase)3.ProjectGovernancerolesandresponsibilitieshavebeendefinedTheMethodologyExpertCentresuggeststhatthismeetingtakeplaceattheendofthePre-Projectphase.ThemeetingitselfmaybecombinedwiththeGovernanceStageGate.Note:TheProjectManagermaychoosetofacilitateasecondkick-offmeetingattheendoftheConcept&Initiation–oncethefullteamhasbeendefinedandassigned,andmoreinformationisavailableMeetingAgenda1.ReviewProjectBrief(Background,Objectives,BusinessCaseetc.)2.ReviewLessonsLearntfromsimilarProjects3.DefineandagreeRoles&Responsibilities4.DefineandagreewhatSuccesslookslike5.DefineandagreeinitialMeasuresandControlsThemeetingagendashouldcontainthefollowingtopics…ReviewProjectBrief(Background,Objectives,BusinessCaseetc.)…Inordertoensurethatallpartiesarealigned,itissuggestedthattheKick-Offmeetingcommenceswithageneraloverview,oftheProjectbackground,objectives,businesscase,andcurrentconstraintsIdeallytheProjectBrief(akaMandateorCharter)willbecompletedpriortothismeeting.TheteammaychoosetosimplyreviewtheexistingProjectBrief;perhapssuggestingalterationsasappropriate.IfonedoesnotalreadyexisttheteammaychoosetodefineaVisionStatement.Itsisvitalthatallpartiesareawareandarealignedwith…TheVisionStatement:AcrispsummaryofthedesiredfuturestateThecontextoftheProjectandthesuggestedneedforitTheProjectobjectivesandkeydeliverablesThebusinessjustificationfortheProjectTheconstraints(andcurrentrisks/issues)withinwhichtheProjectmustoperateTheknowncustomers,stakeholders,andotherinterestedparties1.ReviewProjectBriefReviewLessonsLearntfromsimilarProjects…2.ReviewLessonsLearntThisstepiscommonlymissedinmanyProjects–butissoimportant.ReviewingLessonsLearntwill…EnableyoutomakebetterProjectplanningdecisionsEnableyoutohaveabetterunderstandingofpotentialProjectrisksEnableyoutohaveabetterunderstandingofdifferentmitigationstrategiesSuggestedActions…Identifypast/ongoingProjectswhichhavearelationshiporsimilaritiestothisoneDefinewhowillperformtheactionofreviewinglessonslearntfromtheseProjectsIdentifypersonswhoworkedonthesesimilarProjects–cantheybepartofthisProjectteam?DefineandagreeRoles&Responsibilities…3.Roles&ResponsibilitiesBeforestartingtheProject,itisimportanttoclearlydefineandagreetheRoles&Responsibilitiesoftheteam.Thefollowinginformationisintendedasaguidetogetyoustarted...RoleResponsibilities(notadefinitivelist)RemarksProject
Sponsor(TheWhy)-UltimatelyAccountablefortheProject-AccountablefortheBusinessCase-SecuresResourcesandFundingHasultimateauthorityandaccountabilityforaproject;butmaynotactuallybeimpactedby,oruse,whattheprojectproduces.Mustbeasingleperson.BusinessVisionary(TheHow)-CommunicatesandPromotestheBusinessVision-EnsuresProjectremainsinLinewiththeBusinessVision-OwnsthewiderimplicationsofanyBusinessChangeOwnsthebusinessvisionandimpactonwiderbusinesschanges.Monitorsprogressagainstthevision.Contributestohigh-levelrequirements.Preferablyasingleperson.SteeringCommittee(TheHow)-Provideshigh-levelsupportanddirectiontotheProject-RepresentsallviewsontheProject(high-level)-HandlesissuesescalatedbytheProjectManagerIncludesProjectSponsor,BusinessVisionary,andanyoneelsewhowillguide(orbeimpactedby)thedirectionoftheprojectatahigh-level.NotethattheProjectSponsoristheultimatearbiteronconflictsProjectManager(TheWhat)-Plans,MonitorsandControlsProject,throughtocompletion-ManagesProjectLevelRisksandIssues-ReportsProgresstoSteeringCommitteeThepersonresponsibleforcontrolandcompletionoftheprojectinordertodelivertheBusinessCaseDefineandagreewhatSuccesslookslike…4.ProjectSuccessItisimportanttoclearlydefineandagreewhatmeasuresyouwillbeusingtodefinethesuccessofyourProject.Thefollowinginformationisintendedasaguidetogetyoustarted...ReviewifaProjectdeliveredagainsttheBusinessCaseissomethingwhichusuallyhappensaftertheprojectteamhasbeendisbanded.BenefitsrealisationisthereforetheresponsibilityoftheProjectSponsor,ProgramManagerand/orServiceOwner.However,itshouldbeagreedhow,andwho,willbemeasuringsuccess.DeliverKeyObjectivesandScopeRequirementsDeliverwhatwasneededtofulfilprojectvisionEnsuring‘Technical’QualityAppropriatevalidation,documentation,training,changemanagement,&comms.DeliveredontimeAspertheProjectPlanDeliveredtobudgetAspertheProjectPlanAtrulysuccessfulProjectshould…ProjectDeliverySuccessSubjectiveObjectiveObjectiveSubjectiveDeliveryofBusinessCase…ProjecteSuccessDefineandagreeinitialMeasuresandControls…5.MeasuresandControlsItisimportanttoclearlydefinehowtheProjectwillinitiallybemeasuredandcontrolled.Thisisintermsofbothstatusreports,andescalationprocedures.Notethatthisshould‘evolve’intotheProjectcommunicationplan.Thefollowingisintendedasaguidetogetyoustarted...
StatusReports: Bi-WeeklyProjectStatusUpdatetoProjectSponsorandSteeringCommittee
(Frequencymayvarydependingonlength,sizeandcomplexityoftheProject)
SteeringDecisions: EscalationoccurswheredecisionsarerequiredoftheProjectSteeringCommittee. Regularmeetingswillbesetupforstandardescalation.Howeveranemergency escalationprocedureshouldalsoexistforwhereasteeringdecisionisurgentlyneeded
Examples…Milestonesignoffmeetings(Stage-Gateprocess)MonthlysteeringmeetingsEmergencyescalationprocessConsiderationsforthemeetingitself…AdditionalConsiderationsAttendeesBeforeyouschedulethemeeting,thinkcarefullyaboutwhoyouwanttobethereandwho’sgoingtomakethemeetingasuccess.Keeptheinvitestoaminimumbutmakesuretheimportantpeoplearethere.It’sbettertodelayanddothemeetingproperlyratherthandoingthesamemeetingtwice…thatwastesevenmoreofpeople’stimeandwillveryquicklystarteatingthroughbudgetunnecessarily.MeetingObjectivesBepreparedandmakeagoodfirstimpression.There’snothingworsethanaprojectkick-offmeetingwherenobodygetsanythingfromit.Makesureyou’reabsolutelyclearontheobjectiveofthemeeting.Sometimesthemeetingisreallyjustaglorifiedmeetandgreet,andthismaybefine.Butifyouwanttomakethemeetinguseful,beclearonwhatyouthinkthenext/firststepsshouldbeontheproject.AgendaOnceyou’vedefinedyourobjectivesforthekick-offmeeting,workondevelopinganagendawhichallowsyoutomeetthoseobjectives.Publishtheagendainadv
温馨提示
- 1. 本站所有资源如无特殊说明,都需要本地电脑安装OFFICE2007和PDF阅读器。图纸软件为CAD,CAXA,PROE,UG,SolidWorks等.压缩文件请下载最新的WinRAR软件解压。
- 2. 本站的文档不包含任何第三方提供的附件图纸等,如果需要附件,请联系上传者。文件的所有权益归上传用户所有。
- 3. 本站RAR压缩包中若带图纸,网页内容里面会有图纸预览,若没有图纸预览就没有图纸。
- 4. 未经权益所有人同意不得将文件中的内容挪作商业或盈利用途。
- 5. 人人文库网仅提供信息存储空间,仅对用户上传内容的表现方式做保护处理,对用户上传分享的文档内容本身不做任何修改或编辑,并不能对任何下载内容负责。
- 6. 下载文件中如有侵权或不适当内容,请与我们联系,我们立即纠正。
- 7. 本站不保证下载资源的准确性、安全性和完整性, 同时也不承担用户因使用这些下载资源对自己和他人造成任何形式的伤害或损失。
最新文档
- 2025年快中子增殖堆及配套产品项目合作计划书
- 2025年太阳能热发电系统合作协议书
- 2025年分级设备地矿勘测设备:钻探机合作协议书
- 可穿戴设备电池寿命测试规程
- 2025年镁质瓷合作协议书
- 2025年治疗精神障碍药项目合作计划书
- 阿凡达观后感生态与文明的思考
- 水泥混凝土路面施工合同
- 三字经经典解读与传承
- FDU-PB-22-生命科学试剂-MCE
- 消费者行为学教案-消费群体与消费者行为教案
- 创伤失血性休克中国急诊专家共识
- 小区监控改造方案
- 环保设备设施风险分析评价记录及风险分级管控清单
- 建设施工安全风险辨识和管控清单
- GA/T 2016-2023公安视频图像信息系统运维管理规范
- 第1课+古代亚非(教学设计)【中职专用】《世界历史》(高教版2023基础模块)
- 老年人误吸的预防
- 血糖监测(操作)课件
- 学校管理者的五堂必修课
- 2024年高三政治练习题及答案:认识论
评论
0/150
提交评论