国际商务函电：Chapter 11教材

LearningObjectives

whatarerelativetoshipment;theessentialcomponentsofshipmentterms;howtocomposelettersconcerningshipment;howtousethecommonexpressionsinthistypeofletter.Chapter11ShipmentChapter11OverviewImportance Shipmentplaysaveryimportantroleininternationaltradebecause,withoutshipment,transactionscannotbeconcluded,deliverynoteffectedandcirculationofcommoditiesbetweencountriesnotrealized.Methods

Carriageofgoodscantakeplacebysea,rail,air,road,inlandwaterwayandparcelpost,butseatransportisstillthemostwidelyusedmodeoftransportationininternationaltrade,withadvantagesofeasypassage,largecapacityandlowcost.ABillofLadingAbillofladingisareceiptforgoodsshippedonboardavessel,signedbypersonwhocontractstocarrythem,andstatingtheconditionsinwhichthegoodsweredeliveredtotheship.Itisadocumentoftitletothegoods,enablingtheshipperorownerofthegoodstoendorsetitletootherparties,sellgoodsintransit,andpresenttobankswithotherdocumentsinseekingpaymentunderdocumentarycredits.ClausesofShipment

Shipmentmeansthatthesellerfulfillshisobligationtoloadgoodsintothenamedcarrieratthegivenplaceandthetimestipulatedinthecontract.Thebuyerandthesellershouldreachanagreementontimeofshipment,portofshipmentandportofdestination,shippingadvice,partialshipmentandtransshipment,dispatchanddemurrage,etc.andspecifytheminthesalescontract.Clearstipulationoftheshipmentclauseisanimportantconditionforthesmoothexecutionofthecontract.ParitiesInvolvedintheShipmentTheconsignor,carrierandconsigneearethethreepartiesinvolvedintheshipmentofgoods.Shipmentcoversratherawiderangeofwork,suchasbookingshippingspace,charteringships,makingcustomsdeclaration,etc.GeneralProcessofShipmentBeforeshipment,thebuyersgenerallysendtheirshippingrequirementstothesellers,informingtheminwritingofthepackingandmarking,modeoftransportation,etc.andthesellersshouldsendshippingadvicetothebuyersimmediatelyafterthegoodsareloadedonboardtheship,advisingthemoftheshipment.SpecimenLettersurginganearlyshipmentamendingshippingtermsgivingshippingadvicedispatchingshippingdocumentsSampleLettersincludethefollowingsubjects:

DearSirs,WithreferencetoourOrderNo.449of800metrictonsofpeanutoil,whichisstipulatedforshipmentinAugust,2009,

wewishtoremindyouthatuptonowwehavenothadanydefiniteinformationfromyouaboutdeliverytime,althoughthetimeofshipmenthasexpired.Asourbuyersareinurgentneedofthegoods,thelongdelayhascausedusconsiderableinconvenienceandwemaybecompelledtoseekanalternativesourceofsupply.IncaseyoushouldfailtoeffectdeliveryinSeptember,wewillhavetolodgeaclaimagainstyouforthelossandreservetherighttocancelthecontract.Pleasemakeyourbesteffortstogetthegoodsdispatchedwiththeleastpossibledelayforlong-establishedrelationship.Welookforwardtoreceivingyourshippingadvicebyfaxwithinthenextweek.Yoursfaithfully,Letter11-1

DearSirs,

WewishtodrawyourattentiontoyourOrderNo.A642covering5setsofModel810machine,forwhichweopenedtheirrevocableL/CNO.BA789inyourfavorthismorningthroughtheBankofChina,Shanghai.

Uponreceiptoftheabove-mentionedL/C,pleasedomakedeliveryofthegoodsontime.YouaresupposedtoshipthegoodsbyasteamerofABCCo.ThemainreasonisthattheirsteamersoffertheshortesttimeforthejourneybetweenChinaandGermany.

Wewouldliketoletyouknowthatthemachinesmustbepackedinspecialcrateswithreinforcedbottom.Meanwhile,pleaseseetoitthattheshippingmarksindicatedinourorderandthegrossandnetweightaretobestenciledoneachcrate.

Yourclosecooperationwillbehighlyappreciated.Wetrustyouwillendeavortoshipthegoodswithinthestipulatedtimeandtheconsignmentwillarriveingoodorder.

Yoursfaithfully,Letter11-2DearSirs,

RE:L/CNo.M09125,S/CNo.MED09188WearepleasedtoinformyouthatwehaveshippedthecoveringgoodsaccordingtoyourinstructionbyM.S.“DONGFENG”,whichsailedfromShanghaiyesterdayandisduetoarriveatHamburgon8thNovember.Thedetailsaregivenbelow:NameofCommodity:PROCAINEHCLBP93/USP23 Quantity:400DRUMS10000.00KGSGW10800.00KGSNETWT10000.00KGSTotalAmount:USD65500.00Enclosedpleasefindcopiesofthefollowingrelevantshippingdocuments:1.CommercialInvoiceNo.ARD8199induplicate2.PackinglistNo.2466induplicate3.Non-negotiableBillofLadingNo.AD458induplicate4.InsurancePolicyNo.SHO2/PYCK200989985.InspectionCertificateNO.CH2009662896.GSPFormA

Asdesired,wehavedrawnadraftatsightforUSD65500.00tocovertheshipmentandnegotiateditthroughtheBankofChinaHangzhousub-branchunderyourL/CNo.M09125.Wetrusttheaboveshipmentwillreachyouinperfectconditionandexpecttoreceiveyourfurtherordersbeforelong.Weappreciatethebusinessyouhavebeenabletosecureforusandassureyouthatallyourfuturecorrespondence,enquiriesandorderswillcontinuetoreceiveourcarefulattention.

Yoursfaithfully,Letter11-3

DearSirs,

WeacknowledgereceiptofyourLetterofCreditNo.AD3786fortheamountofUSD4000tocoveryourOrderNo.478for20metrictonsofwheat.

ThesaidL/CcallsforshipmentonorbeforeAugust31.AstheearlieststeamersailingforyourportistheM.V.“Victory”scheduledtoleaveXingangonoraboutSeptember3,itis,therefore,impossibleforustoeffectshipmentatthetimeyounamed.

Underthecircumstance,wehavetoaskyoutobesokindastoextendthedateofshipmenttoSeptember10.Werealizethatthechangeofdeliverydatewillprobablymakeyouinconvenientandweofferoursincereapologies.

Inviewofourcordialcommercialrelationship,wewouldbeverygratefulifyoucouldmakeaspecialefforttocomplywithourrequest.

Wearelookingforwardtoyourkindlyreply.Yoursfaithfully,

Letter11-4

DearSirs,

ThankyouforyourinquiryofApril30,askingustoquoteshippingcontainerstoanyEMPforyourgoods.

Weprovidecontainersoftwosizes,10ft.and20ft.Theycantakeloadsuptotwotofourtonsrespectively.Theycanbeopenedatbothends,thusfacilitatingloadingandunloading.Forcarryinggoodsliabletobespoiledbydamporwater,theyhavegreatadvantagesofbeingbothwatertightandairtight.

Forfrozenorperishablegoods,weofferspecialtemperature-controlledcontainerstoensurethatsuchgoodsarriveattheirdestinationsinsoundcondition.

Thereisalsoasavingonfreightcharges,whenseparateconsignmentsintendedforthesameportofdestinationarecarriedinonecontainer,andanadditionalsavingoninsurancebecauseoflowerpremiumchargedforcontainer-shippedgoods.

Weencloseacopyofourtariffandlookforwardtoreceivingyourinstruction.

Yoursfaithfully,Letter11-5

DearSirs,

WeareinpossessionofyourletterofAugust8,concerningtheOrderNo.A4677.Weareverysorryforhavingnotgivenyouanynewsaboutthedelayofshipmenttillnow.Owingtoanunexpectedshortageofcottonasrawmaterialinourmarket,itisimpossibleforustoship3000dozenshirtsinonelot.

Welearnyourclientsurgentlyneedthesegoods,sowerequestyoutoallowustomakeapartialshipmentfor50%ofthetotalquantityattheendofthismonthandtheremaining50%tobeshippedinSeptember.Ifnecessarywecanbeartheextraexpensesincurred.

Yourkindlyunderstandingofourpositionwillbehighlyappreciated,andwelookforwardtoyourfavorablereply.Yoursfaithfully,Letter11-6ExcersisesPracticemakesperfect

arrangeadvanceadvise

claim

compeldispatcheffectexpedite

forwardinforminurgentneedofliablelotloadpostponereservetransshipsecurescheduleshipment

1

Fillintheblankswiththewordsandphrasesgiveninthebox.Changetheformswherenecessary.

Exercises(1)Pleasenotethatourcustomersrequesttheshipmenttobemadeinfiveequal________,eacheverytwomonths.(2)Forsuchabigorder,weproposetohavethegoods________bysea.(3)OwingtoyourdelayinopeningtherelativeL/C,shipmentcannotbemadeintimeascontractedandshouldbe________toOctober.(4)Thegoodsorderedareready.Wewill________toshipthemimmediatelyafterreceiptofyourL/C.(5)I’msorrythatwecan’t________thetimeofshipment.(6)Toensurethefastestdelivery,youarerequestedto________theaboveorderbyairfreight.(7)Asthegoodsweorderedarefragilearticles,wehopethattheshipmentofthemshould________bydirectsteamertoavoiddamageintransit.(8)Please________thattheshipmentofthecargowassentyesterday,airwaybillNo.YA357.(9)WeacknowledgewiththanksthereceiptofyourfaxofMay15andweensureyouthatwe’lldoourutmostto________shipmenttomeetyourrequests.(10)Whenthegoodshavebeen________,youcangettheB/Lsignedbythemasterofthevessel.dispatchedlotsarrangepostponedadvanceforwardbeeffectedbeinformed

expediteloaded(11)ThegoodsunderourSalesConfirmationNo.KM345willbeshippedperS.S.“Victory”,which________tosailonSeptember20.(12)Sometimes,wehavetomakea____________becausethereisnosuitableloadingportintheproducingcountry.(13)Fruitsandvegetablesare_______toquickdeterioration.(14)Weshallregistera________forallthelossesincurredasaconsequenceofyourfailuretoshipourorderintime.(15)Wewouldliketosendyouasamplewithreferencetothelast________.(16)IfthegoodsarenotshippedinFebruary,weshall___________topurchaseelsewhereandmayhavetocountermandourorder.(17)Thisproblemshould___________forfurtherconsideration.(18)We________agreementfromourmanufacturerstomeetyourrequirements.(19)Nowitislateintheseasonandourend-usersare____________thegoods.(20)Wetakepleasurein________youthatwehavetodayshippedthegoodsunderyourOrderNo.566onboardS.S.“Seagull”whichsailsforyourporttomorrow.isscheduledtransshipment

liable

claimshipmentbecompelled

bereservedhavesecuredinurgentneedofadvising(1)Pleaseletusknowwhat______areinvolvedandthetime______fordelivery.

A.procedures,needB.process,neededC.business,taken

D.formalities,taken(2)Wewishtostressthattheshipmentmustbeeffectedwithintheprescribedtimelimit,asafurther________willnotbeconsideredbyourclients.

A.extensionB.expansionC.protractD.prolong(3)Foralltheremainingitemsthestateddatesofdeliveryareapproximate,but_______

wouldthesedatesbeexceededbymorethantendays.

A.innocase

B.inanycaseC.underanycircumstanceD.byallmeans(4)Theintroductionofcontainersintransportgreatly_______carriageofgoods.

A.facilitateB.speedsC.facilitatesD.economizes(5)Ifyoucanallowusa5%discountandgiveprioritytoshipment,wewillregard_______asapersonalfavor.

A.youB.yourdiscountC.prioritytoshipmentD.itBDDAC2.Choosethebestanswertocompletethefollowingsentences.(6)Wewilldoourbestto_______shipmenttomeetyourrequirementintime.A.comply

B.makeC.expedite

D.arrange(7)For_______commoditiesasoil,sandandtimber,railischeaperthanroad.A.unpackedB.bulkC.unpackage

D.largequantitiesof(8)______anychangeinthedateofdelivery,pleaseletusknowinadvance.A.ThereshouldbeB.Shouldtherebe

C.TherewouldbeD.Wouldtherebe(9)Pleaseseetoitthatthegoodsweorderedareshippedassoonasthecoveringletterofcredit_______you.

A.getsB.comes

C.arrivesD.reaches(10)Emphasishastobelaidonthepoint_______shipmentmustbemadewithinthevalidityoftheL/C.A.whatB.whichC.thatD.howCDCBB(11)Ourclientwishestohavehisgoods________byadirectsteamer.

A.tobeshippedB.shippedC.shippingD.beingshipped(12)Pleasemakepreparationsforshipmentatanearlydate_______thegoodsbeforeChristmas.

A.soastoreceiveB.inordertobeabletoreceiveC.withaviewtoreceivingD.sothatwemayreceive(13)Weregrettohearthatseveralbagsofthelast_______werebrokenintransit.A.goodsB.shipmentC.parcelsD.items(14)Pleasedoyourutmosttoarrange______bythefirstavailablesteamer.A.thegoodsshippedB.thegoodstoshipC.forthegoodstoshipD.forthegoodstobeshipped(15)Wewouldliketoexpressoursatisfaction_______receivingthefirstorderand_______promptshipmentofthegoods.

A.to,confirmB.with,confirmingC.at,confirmD.in,confirmingCBDDB

Exercises3.

Supplythemissingwordsintheblanksofthefollowingletter.

DearSirs,

Wearepleasedto_______that100casesofmedicinesandchemicalreagentsunderyourOrderNo.AC256arenowreadyfor_______.When_______yourorderyoustressedtheimportantof_________deliveryandweare_______tosaythatby_______aspecialeffortwehavebeenabletoimprove_______thedeliveryafewdays_______ofthetimeagreedupon.

Wenow______yourshippinginstructionsand,on______ofyourinstructions,weshallsendyouourshipping_______.Weare________yourearlyreply.

Yoursfaithfully,confirm/shipment/placing/prompt/glad/making/on/aheadawait/receipt/advice/anticipatingKEY

Exercises4.TranslatethefollowingsentencesintoEnglish.(1)我建议你方订单09268项下的货物用集装箱船只装运，避免装卸过程中可能造成的损坏。(1)IsuggestthatthegoodsunderyourOrderNo.09268besentbycontainervesseltoavoidpossibledamageinloadinganddischarge.

(2)我方已订妥“东风轮”的舱位，预计3月10日左右开航。(2)WehavebookedtheshippingspaceonS.S.“EastWind”,whichisscheduledtosailonorabout10thMarch.(3)你方延误了我方第678号订单的装船，导致我方与客户卷入很大的纠纷。因此，我们要求你方告诉我们货物能装船的确切时间。(3)YourdelayintheshipmentofourOrderNo.678hasmadeusgetintoagreatdealoftroublewithourcustomers.Soyouarerequestedtoletusknowdefinitelywhenthegoodscanbeshipped.(4)为了能使该货及时到达我方，以便在销售季节开始时赶上市场的大量需求，请尽快装运。(4)Weshallappreciateitverymuchifyoueffectshipmentassoonaspossible,thusenablingthegoodstoarrivehereintimetocatchthebriskdemandatthestartoftheseason.(5)我方抱歉不能按贵方要求在4月初出运，因为驶往你港的直达轮每月只有20日前后停靠我港。(5)WeregretourfailuretocomplywithyourrequestforshippinggoodsinearlyApril,becausethedirectsteamersailingforyourportcallsatourportonlyaroundthe20theverymonth.(6)我们很高兴通知你们第116号售货确认书项下的这批货物已由海鸥号轮船运出，它于2009年10月1日驶往汉堡。(6)WetakepleasureinnotifyingyouthatthegoodsunderS/CNo.1