第二单元2015年商业信函格式风格

Unit

TwoThe

Format

and

StyleofBusiness

Letters1.China

National

Cereals,

Oils

and

Foodstuffs

Imp

&

Exp

Corp.8

Jianguomen

Nei

Dajie,

Beijing

10005,

China

Telephone:

86-10-6526-8888Fax:86-10-6527-6028E-mail:

.cn2.Our

Ref.

IM/136

Your

Ref.

EX/2383.

Date:

15th

November,

20—MessrsH.Ronald&Co.

556

Eastcheap

London,

E.C.

3,England

Attention:

ImportDept.Dear

Sirs,

Aquatic

Products 8.We

thank

you

for

your

enquiry

of

5

November. In

compliance

with

your

request,

we

are

sending

you

herewith

a

copy

of

our

illustrated

catalogue

and

a

quotation

sheet

foryour

reference. All

prices

are

subject

to

our

confirmation

for

ouraquatic

productshave

been

selling

well

this

season.

Therefore,

we

would

suggest

that

youadvise

us

by

a

faxin

case

of

interest. We

await

yourearly

favorable

reply.Yours

truly, ChinaNational

Cereals,

Oils

andFoodstuffs

Imp&Exp

Corp.Sig.(Manager)QS/ANEnclosures信函组成部分示例Parts

of

the

business

letter1.

The

Letterhead信头2.The

Date

Line日期3.

The

Inside

Name

andAddress封内地址4.The

salutation称呼5.

The

Body

of

the

Letter正文6.

The

ComplimentaryClose结尾敬语7.

The

Signature签名Basic

parts

of

a

•business

letter:Optional

parts

of

a

business

letter:1.

The

Reference

Line信件编号2.

The

Attention

Line主办人或经办人3.

The

Subject

Heading事由行4.

The

Identification Marks备忘署名5.

The

Enclosure

Notation附件6.The

C.C.Line抄送7.

The

P.S.

Notation附言Format

of

letters（信函格式）5Block

Style齐头式Example:

Full

Block

StyleHERR-VOSS

CORPORATIONCALLERY,

PENNSYLVANIA

16024,

USATEL: 0,

FAX:May

10,

2011Congratulations!

I

have

just

learned

that

your

recent

promotion

to

theposition

of

CEO

after

you

improved

your

communication

skills.

Youmust

be

very

excited

about

the

prospects

inherent

in

your

challengingnew

assignment.I

plan

to

visit

Beijing

in

early

December.

It

will

be

a

good

chancetomeet

you

again

and

show

you

our

new

designs.Please

let

me

know

when

you

are

available

for

a

meeting

during

mystay

in

Beijing.Best

regards,(Leave

3~5

lines

for

signature)Peter

BenCC:

Mr.

M.

ZhangThis

is

letter

head.

If

there

isno

letter

head,

the

sender’saddress

shall

start

at

the

leftmargin.Inside

addressDate

lineMr.

Steven

Liu,

CEOSUPER

FINE

LTD.Rm.

1818,

CITIC

BuildingNo.11

Jianguomenwai

St.Beijing

100004,

ChinaDear

Steven:

Salutation

lineSubject:

CongratulationsSubject

lineThe

signatory’s

name

shall

beclearly

typed

or

printed.The

Block

Style（平头式，齐头式）Month,

day,

yearAddresseeStreet

AddressCity,

State

or

ProvinceZIPcode,CountryDearStudentsSubject:

TheBlockLetter

StyleThis

letter

style

is

very

modern.

It

is

popular

in

the

United

States

and

isnow

being

increasingly

adopted

in

many

other

countries.Its

mainfeature

is

that

all

lines

begin

at

the

left

margin,

as

shown

here.

Thereshould

bea

double

line

space

between

two

paragraphs

to

make

thereading

easy.This

letter

also

illustrates

the

open

style

of

punctuation,which

means

that

punctuation

is

omitted

after

thesalutation

and

complimentary

closing,

except

the

full

stopsto

mark

abbreviations.This

style

has

a

neat

appearance.

It

eliminates

many

extrakeyboarding

strokes

and

motions

and,

therefore,

helps

toincrease

proficiency

in

letter

writing.SincerelyHelen

SharpHelen

SharpProfessor

of

EnglishEncl. Sample

letterModified

Block

Style

（改良平头式）Month,

day,

yearAddresseeStreet

AddressCity,

State

or

ProvinceZIPcode,CountryDearStudents:Subject:

TheModified-Block

StyleThe

modified-block

style

is

the

most

frequently

used

letter

style

inbusiness

today.

This

style

has

the

date

line,

complimentary

closing,andthe

writer’s

signature

beginning

at

the

center.

All

other

linesbeginat

the

left

margin.This

style

usually

uses

standard

punctuation.

This

meansthat

colon

is

typed

after

the

salutation

and

a

comma

afterthe

complimentary

closing,

as

shown

in

this

letter.The

advantage

of

this

style

is

that

it

has

a

more

balancedappearance

than

the

block

style

and

that

it

is

faster

tokeyboard

than

those

styles

with

indented

paragraphs.Sincerely

yours,Helen

SharpHelen

SharpProfessor

of

EnglishEncl. Sample

letterBlock

style

with

Indented

ParagraphsMonth,

day,

yearAddresseeStreet

AddressCity,

State

or

ProvinceZIPcode,CountryDearStudents:Subject:

Block

Style

with

Indented

Paragraphs

This

is

actually

a

modified

form

of

the

indented

style

which

is

atraditional

British

practice.

Although

the

first

two

letter

styles

aremore

widely

used,

this

style

is

also

popular,

probably

because

itsparagraphs

are

indented

in

the

same

way

as

those

in

books,newspapers,

andmagazines.

The

only

difference

between

this

style

and

themodified-block

style

is

that

all

the

paragraphs

should

beindented.

It

has

the

advantage

of

cramming

moreparagraphs

into

the

same

page

because

we

can

eliminatethe

blank

lines

between

paragraphs

o