FI06-B- Accounts Payable Management-三星集团SAP实施文档

GlobalSAPImplementationProgram–PhaseOne Preparedby:FinanceTrainingTeam

TrainingExerciseDocuments–Finance&Controlling Approvedby:XXXXXXX

FI06AccountsPayableManagement

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FI06-B-AccountsPayableManagement

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5/20/2004

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3:43AM

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Exercise1.1:Creatingavendormasterrecord

Scenario: Yourcompanycodereceivedaninvoice.Theinvoiceisfromacompanywhichperformsvariousservices.Purchaseorderswillnotbeusedwiththisvendor.Createthevendorforyourcompanycode.

Whattodo:DetermineifthevendorhasbeencreatedinSAP.Determineifthevendorhasbeencreatedforyourcompanycode.Createthegeneraland/orcompanycodedata.ItmaybehelpfultorefertotheVendorMasterBigPictureslidewhencompletingthisexercise.

PointstoNote:

Searchcriteria

Didyousearchwithinallcompanycodes?

Didyouusewildcardswhensearchingforthevendor?

Vendorsetup–the“BigPicture”

Didyouusetheappropriateaccountgroup?

Didyouenterthecorrectreconciliationaccount?

Generaldataentry(ifapplicable)

Didyouselecttheappropriateaccountgroup?

Didyouenterallinformation?

Companycodedataentry

Didyouenterthecorrectreconciliationaccount?

Didyouenterthecorrectcashmanagementgroup?

Didyouentersortkey003?

Didyouenterthepaymentterms?

Didyouenterapaymentmethod?

Didyouenterselectcheckdupinvoice?

Finalchecks

Didyousavethenewaccount?

Wasthevendornumberintheappropriaterange?

Exercise1.2:Changingavendormasterrecord.

Scenario: Thevendorcreatedinexercise1.1haschangeditpaymenttermsforyourcompanycode.Thenewpaymenttermsare14days2%,30net.

Whattodo:Changethevendor’spaymentterms.

PointstoNote:

Entercorrectinformation

Didyoumaintaintheinformationforyoucompanycode?

Didyouselecttheappropriatepaymentterm?

Finalchecks

Didyousavethenewaccount?

Exercise2.1:3WayMatch

Scenario: Youreceivedaninvoicefromavendor.TheinvoicereferencesaP.O.andneedstobeprocessed.

Whattodo:Processinvoiceviainvoiceverification.

PointstoNote:

Enterdataappropriately

DidyouenterthecorrectP.O?

Didyouselectthepropercompanycode?

Didyouselecttheproperdropdownmenu?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise3.1:2WAYMATCH

Scenario: Youreceivedaninvoicefromavendorwhichrequirespaymentpriortodelivery.Processtheinvoice.

Whattodo:Processtheinvoiceviainvoiceverification.Uponpostingtheinvoicewillautomaticallylock.Notethereleaseoftheinvoicewilltakeplaceinexercise3.2.

PointstoNote:

Enterdataappropriately

DidyouenterthecorrectP.O.?

Didyouselectthepropercompanycode?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise3.2:Releaseinvoice

Scenario: Theinvoiceyouenteredinstep3.1cannotbepaid.Pleasetakethestepsnecessarytoallowtheinvoicetobepaid.

Whattodo:Releasetheinvoice.

PointstoNote:

ReviewP.O.

LookattheP.O.anddetermineiftherehasbeenagoodsreceipt?

Enterdataappropriatly

Didyouselecttheproperdocument?

Didyouflagthedocumentforrelease?

Didyousavetheentry?

Exercise4.1:InvoiceProcessingwithcostcenter

Scenario: Youhavereceivedanrelatedtolimoexpense.Theinvoicehasbeenapprovedforpayment.Youneedtoprocessthepayment.

Whattodo:Processtheinvoicewithoutusinginvoiceverification.

PointstoNote:

Properentry

Didyouenteralloftherequiredheaderdata?

Didyouenteralloftherequiredlineitemdata?

Didyouenterthecostobject(costcenter)fortherequireddata?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise4.2:InvoiceProcessingwithinternalorder

Scenario: Youhavereceivedaninvoicethatrelatestoaproject(internalorder).Theinvoicehasbeenapprovedforpayment.Youneedtoprocessthepayment.

Whattodo:Processtheinvoicewithoutusinginvoiceverification.Entertheinternalorder.

PointstoNote:

Properentry

Didyouenteralloftherequiredheaderdata?

Didyouenteralloftherequiredlineitemdata?

Didyouenterthecostobject(internalorder)fortherequireddata?

Exercise4.3:InvoiceProcessingwithforeigncurrency

Scenario: Youhavereceivedaninvoiceinacurrencyotherthanyourcompany’slocalcurrency.

Whattodo:Processtheinvoicewithoutusinginvoiceverification.Enterthenotedforeigncurrency.

PointstoNote:

Properentry

Didyouenteralloftherequiredheaderdata?

Didyouenteralloftherequiredlineitemdata?

Didyouenterthecostobject(costcenter)fortherequireddata?

Didyouchangethedefaultlocalcurrencytotheforeigncurrency?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise4.4:InvoiceProcessingwithtaxforvendoroutsideEU

Scenario: YouhavereceivedaninvoicewithtaxforavendoroutsidetheEuropeanUnion.Thevendorisgivinga2%cashdiscountifpaidwithin14days.Otherwisethenetamountisduewithin30days.

Whattodo:ProcesstheinvoicewithoutusingInvoiceProcessingusetheappropriatetaxcode.

PointstoNote:

Properentry

Didyouenteralloftherequiredheaderdata?

Didyouenteralloftherequiredlineitemdata?

Didyouenterthecostobject(costcenter)fortherequireddata?

Didyouselectthepropertaxcode?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise4.5:InvoiceProcessingwithtaxforvendorwithinEU

Scenario: YouhavereceivedaninvoicewithtaxforavendorwithintheEuropeanUnion.Thevendorisgivinga2%cashdiscountifpaidwithin14days.Otherwisethenetamountisduewithin30days.

Whattodo:ProcesstheinvoicewithoutusingInvoiceProcessingusetheappropriatetaxcode.

PointstoNote:

Properentry

Didyouenteralloftherequiredheaderdata?

Didyouenteralloftherequiredlineitemdata?

Didyouenterthecostobject(costcenter)fortherequireddata?

Didyouselectthepropertaxcode?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise4.6:InvoiceProcessingforvendorinUSAwithusetax

Scenario: YouhavereceivedaninvoiceforavendorlocatedintheUSA.Theinvoicecontainsanamountforusetax.

Whattodo:ProcesstheinvoicewithoutusingInvoiceProcessingusetheappropriatetaxcode.

PointstoNote:

Properentry

Didyouenteralloftherequiredheaderdata?

Didyouenteralloftherequiredlineitemdata?

Didyouenterthecostobject(costcenter)fortherequireddata?

Didyouselectthepropertaxcode?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise5.1:Reversedocumentpostedviainvoiceverificaiton

Scenario: YourbosshasinformedyouthatthecompanywillnotbepayingthedocumentyouenteredinExercise2.1.Reversetheinvoice.

Whattodo:Reversethedocumentthroughthelogisticsmodule.

PointstoNote:

Properselection

Didyouenterthecorrectentry?

Didyouselectthecorrectreversalreason?

Didyouchoosethecorrectpostingdate?

Didyoudisplaythedocumentbeforereversal?

Exercise5.2:Reversedocumentviaaccountspayablemodule

Scenario:YourbosshasinformedyouthatthecompanywillnotbepayingthedocumentyouenteredinExercise4.1.Reversetheinvoice.

Whattodo:Reversethedocumentthroughtheaccountspayablemodule.

PointstoNote:

Properselection

Didyouenterthecorrectentry?

Didyouselectthecorrectreversalreason?

Didyouchoosethecorrectpostingdate?

Didyoudisplaythedocumentbeforereversal?

Exercise5.2:Applyacreditmemoagainstapurchaseorder

Scenario: Thevendorhassentacreditmemofortheitemsrelatedtoapurchaseorder.

Whattodo:Processthecreditmemothroughlogistics.

PointstoNote:

Properentry

Didyouentertheallheaderinformation?

DidyouselecttheappropriatePO?

Didyouselecttheproperdropdownmenus?

FinalCheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise6.1:ParkInvoice

Scenario: Yoursupervisormustreviewalltheinvoicesentered.Aninvoicehascomein.Youaretoparktheinvoice.

Whattodo:Entertheinvoiceandparkit.

PointstoNote:

Properentry

Didyouentertheallheaderinformation?

Didyouselecttheappropriatelineiteminformation?

FinalCheck

Didyousimulatetheentry?

Didyouparktheentry?

Exercise6.2:Postaparkedinvoice

Scenario:Youaretoreviewthenposttheinvoicewhichwasparkedinexercise6.1

Whattodo:PosttheinvoiceenteredinExercise6.1.

PointstoNote:

Properentry

Didyouselecttheproperdocument?

Istheinformationcomplete?

FinalCheck

Didyousimulatetheentry?

Didyousave(post)theentry?

Exercise7.0:InvoiceverificationwithdifferentcurrencythanPO.

Scenario: YouhavereceivedaninvoicerelatedtoaPO.TheinvoiceisinadifferentcurrencythanthatinwhichthePOwascreated.

Whattodo:Processtheinvoiceusingthecurrencyinwhichtheinvoicewassent.

PointstoNote:

Enterdataappropriately

DidyouenterthecorrectP.O?

Didyouselectthepropercompanycode?

Didyouselecttheproperdropdownmenu?

Didyouselectthecorrectcurrency?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise8.0:Invoiceverificationwithfreightcharges

Scenario: YouaretoreceivedaninvoicewhichrelatestoaPO.Theinvoicecontainsfreightcharges.

Whattodo:Processtheinvoiceincludingthefreightcharges.

PointstoNote:

Enterdataappropriately

DidyouenterthecorrectP.O?

Didyouselectthepropercompanycode?

Didyouselecttheproperdropdownmenu?

Didthelineitemsrelatedtofreightchargesappear?

Finalcheck

Didyousimulatetheentry?

Didyousavetheentry?

Exercise9.1:Generatepaymentproposal

Scenario: Youneedtorunpaymentsrelatingtooneparticularvendor.Youwanttoreviewanyproposedpaymentsbeforecuttingthechecks.

Whattodo:Createapaymentproposal.

PointstoNote:

Paymentproposalidentification

Wasthecorrectpaymentproposalnameidentified?

Wasthecorrectpaymentproposaldateidentified?

Parametersentered:

Didyouselecttheappropriatepaymentparameters(panycode,paymentmethods,nextrundate,vendornumbers)?

Didyouselectthecorrectlogs?

Didyouselectthecorrect?

Finalcheck

Didyouruntheproposal?

Didyoureviewtheproposallist?

Didanyexceptionsseemappropriate?

Exercise9.2:Deletepaymentproposal

Scenario: YouhavedecidedthatyoudonotwanttousethepaymentproposalcreatedinExercise9.1.

Whattodo:Deletethepaymentproposal.

PointstoNote:

Reviewselecteddata

Didyouchoosetheproperpaymentproposal?

Didyoudeletethepaymentproposal?

Exercise10:Postmanualpayment

Scenario: TheinvoicepostedinExercise4.2waspaidforwithcash.

Whattodo:Processthepaymentmanually.

PointstoNote:

Reviewselecteddata

Wasthecorrectheaderinformationentered(documentdate,postingdate,andcompanycode)?

Didyouenterthecorrectvendornumber?

Didyouselecttheappropriatedocument?

Finalcheck

Didyousimulatetheposting?

Didyousavetheentry?

Exercise11:Paritalpayment

Scenario: $5oftheinvoicepostedinExercise4.4waspaidwithcash.

Whattodo:Processthepartialpayment.

PointstoNote:

Reviewselecteddata

Wasthecorrectheaderinformationentered(documentdate,postingdate,andcompanycode)?

Didyouenterthecorrectvendornumber?

Didyouselectthepartialpaymenttab?

Didyouenterthepartialpay